Administrative Assistant

The CIMA offices in Western Canada are in the middle of a large growth trajectory. This means new exciting complex projects that you will have the ability to shape and be a part of. We are actively looking for people who want to develop their skillsets take on new challenges and advance their careers within the organization. 

We are looking for an independent thinker and results oriented project-focused Coordinator to join our Saskatoon team. This position consists of taking a lead role in providing value added services to our project managers and leaders in the office. The role is key to efficiency in the delivery of projects as well as general support for the office. The incumbent will be working under the supervision of the Saskatoon Office Manager. 

This role requires a minimum of 30 hours per week in the office with flexible working hours up to 37.5 hrs per week. 

Primary responsibilities

Project Coordinator (75%) 

• Project Document Control and Financial Reporting assistance to PMs and leaders 
• Proactively updating project status reporting with the PMs including estimates to complete financial tracking scope change development project monthly reporting and similar. 
• Prepare meeting minutes and various follow-up reports letters and other documents addressed to clients and business partners.  
• Proactively ensure the format layout and presentation of reports proposals and other deliverables meet CIMA and industry standards through efficient use of Microsoft Office tools 
• Provide project administration support including compiling project specifications bid documents contract documents and drafting packages. 
• Ensure follow-up and send reminders regarding the signature of the project administrative documents.  

Operations Coordinator (25%) 

• Proactively support the Office Manager in the administrative operations of the office including office supplies equipment scheduling and overall office day to day activities 
• Represent the Office Manager with the employees and staff to ensure an efficient safe and happy work environment  
• Provide Reception services by greeting visiting clients and sending/receiving courier/deliveries. Maintain visitor log.  
• Assist Management in organizing and maintaining the requirements of office Health and Safety policies and procedures.  
• Provide support to Management for the organization of in-house training meetings and employee/community engagement activities.  
• Manage travel arrangements.  

Qualifications :

• 3-7 years of experience 
• Minimum Certificate in Business or Diploma in Business Administration  
• Training in project coordination document control and/or PMP basics would be an asset 
• Experience in consulting engineering would be an asset.  
• French / English bilingualism is an asset.  
• Excellent proficiency using Word Outlook PowerPoint and Excel (advanced functions)  
• Demonstrated experience using different Enterprise Resource Planning platforms would be an asset 
• Good practical knowledge of the SharePoint platform and Teams  
• Excellent ability to work as part of a team  
• Strong organizational skills autonomy multiskilling interpersonal skills courtesy and ability to carry out tasks quickly in a timely manner  

The expected salary for this position is from $50000 to $62500 based on the richness and diversity of the candidates experience training skills and internal equity. The position or associated salary could vary depending on the profile of the candidate.

Why choose CIMA Because we offer you: 

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week 
• Employee and Family Assistance Program 
• Retirement Savings Plan (RRSP) with up to 4% employer contribution 
• As an employee-owned company an annual opportunity to purchase shares for all employees 
• Flexible work schedule in a hybrid work mode  
• Work/Life balance policy across Canada 

Additional Information :

At CIMA we recognize the richness and diversity of each individuals experience. Compensation for this role is therefore based on the candidates experience skills and qualifications while maintaining internal equity. The level and associated salary may vary depending on the candidates profile.

CIMA uses an applicant tracking system that includes an automated match score feature. However this score is not used to screen assess or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socio-economic status or background etc.).

In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA advantage - CIMA.

Remote Work :

No

Employment Type :

Full-time