Assistant to the Vice President, Business & Financial Affairs

Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidates education experience and unique qualifications as they relate to the position. Sponsorship is not available for any staff positions and unless otherwise indicated within the posting information is not available for most faculty positions.

This position is responsible for assisting the Assistant Director with the effective operation of the Business and Financial Affairs Division. Primary responsibilities consist of: serving as liaison between the and students faculty staff and visitors external to the campus; communicating with on- and off-campus book stores state agencies in Montgomery; performing administrative duties specifically writing/editing reports and correspondence; and functioning as a coordinator of complex assignments for the President and administration. Under the direction of the Assistant Director this position is responsible for coordinating services with Human Resources Business Office Facilities Public Safety and Information Technology. This position serves as a liaison to all the departments within the division and communicating and organizing with all applicable department leaders.

• Manage budgets for the office as well as others as requested;
• Make arrangements for meetings conferences and interviews;
• Screen telephone calls visitors and incoming correspondence to expedite handling of inquiries and requests;
• Formulate procedures and maintain systematic retention protection retrieval transfer and disposal of records;
• Make travel arrangements;
• Record/transcribe/maintain minutes of committee meetings as requested;
• Delegate specific requests to the VP appropriate divisional staff or referrals to other offices;
• Anticipate and prepare materials needed for correspondence appointments meetings telephone calls etc.;
• Disseminate information to campus division faculty and/or staff through correspondence email and other media venues;
• Serve as liaison with students faculty staff and external visitors in person or by telephone to solve problems;
• Communicate and resolve problems with state agencies in Montgomery;
• Initiate and complete annual agency fund accounts audit;
• Coordinate all meetings and activities for designated committees;
• Assist with all reports (annual five-year institutional effectiveness) as well as all correspondence;
• Maintain the VPs calendar - independently schedules appointments - brief VP on matters pertaining to meetings;
• Maintain leave calendar for the division;
• Perform all other duties as assigned.

• Maintain and monitor access to sensitive and confidential files relating to administration and personnel matters;
• Maintain file of correspondence sent received and/or requiring future action;
• Order and maintain supplies and equipment for office;
• Explain rules policies regulations etc. when appropriate or make referrals to appropriate office;
• Serve on various committees as requested including selection panels;
• Maintain division information for SACS visits;
• Work with all areas of the University on behalf of the Vice President as requested and assist in completing associated tasks.

• Completion of bachelors degree required;
• Five years of related experience required.

Applicants must upload a resume at the time of application as well as provide contact information for at least three professional references. For questions please email or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response.

The University of North Alabama will be closed beginning at 4:30 PM on Friday December 19 2025 and will re-open on Monday January 5 2026. Email responses will be delayed during this time but all emails will be answered when we return.

UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed.