Legal Support Specialist

Job Description

Position Overview

The Legal Support Specialist will support attorneys and legal teams in the execution of legal matters by providing project coordination document management and administrative support. This role requires sound judgment exceptional attention to detail and the ability to manage multiple matters simultaneously in a deadline-driven high-volume environment. The position interacts regularly with attorneys paralegals and administrative professionals across multiple practice groups including corporate intellectual property litigation real estate and tax.

Key Responsibilities

• Assist with coordinating workflows timelines and deliverables for active legal matters across multiple practice areas

• Track matter status deadlines and key milestones; escalate issues as appropriate

• Prepare status reports summaries and internal communications

• Draft format proofread and finalize legal documents correspondence and presentations in accordance with firm standards

• Maintain and organize electronic and hard-copy matter files in the firms document management system

• Support attorneys with document review legal research and due diligence tasks as needed

• Liaise with attorneys paralegals and business services professionals across practice groups

• Manage data entry and updates in firm systems including matter management and document management platforms

• Handle highly confidential and sensitive information with discretion and professionalism

Qualifications

• Bachelors degree or equivalent professional experience

• Two to four years of experience in a large law firm or professional services environment

• Demonstrated ability to support multiple attorneys and matters simultaneously

• Exceptional organizational time-management and prioritization skills

• Strong written and verbal communication skills

• Meticulous attention to detail and commitment to accuracy

• Proficiency with Microsoft Office (Word Excel Outlook PowerPoint)

• Paralegal certificate or formal legal assistant training preferred

• Prior experience at large law firms preferred

• Familiarity with document management systems (for example NetDocuments or iManage) preferred

• Exposure to multiple practice areas including corporate intellectual property litigation real estate and tax preferred

• Experience using project management or matter-tracking tools preferred

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

California Pay range for this role with final offer amount dependent on skillset and experience is $65k - $70k.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

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