Senior Analyst- Department of Finance (Purchasing)

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The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age race color religion sex national origin sexual orientation disability veteran statusor any other consideration made unlawful under any federal state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability please contact us at 711 (TTY) or via email at .

The Finance Department is currently seeking to fill one (1) full-time Senior Analyst vacancy in the Purchasing Division. If you are interested in this position please apply (see instructions below)!

The mission of the Finance Department is to manage protect and report on City of San José financial resources to enhance the Citys financial condition for residents businesses and investors.

The Finance Department has five core divisions:

• Accounting
• Administration
• Debt & Treasury Management
• Purchasing & Risk Management
• Revenue Management

The Finance Department works in partnership with the departments of Human Resources Information Technology and Public Works as the Citys Strategic Support City Service Area to effectively develop manage and safeguard City fiscal physical technological and human resources to enable and enhance the delivery of City services and projects. The Finance Department has a $27.4 million operating budget and 128 budgeted full-time equivalent (FTE) positions.

The Senior Analyst is a key member of the Purchasing Division. The Senior Analyst candidates will be integral partners in that effort. The essential duties of this position include but are not limited to the following:

• Communicate ideas clearly and effectively both verbally and in writing.
• Articulate complex high-level concepts problems and solutions into clear simple terms to facilitate communications with customers and stakeholders.
• Interpret general direction and guidance to accurately and efficiently complete assigned tasks.
• Draft and prepare Council memoranda and responses to protests.
• Train and educate City staff on purchasing requirements procedures processes and best practices.
• Assist departments with vendor management and contract management activities.
• Collect analyze and interpret data to support decision making.
• Prepare issue and oversee complex Requests for Proposal (RFPs) Requests for Information (RFls) Requests for Bid (RFBs) and Requests for Quotation (RFQs).
• Manage strategic and complex procurement activities including developing scopes of work specifications and facilitating the evaluation process.
• Develop negotiate and execute agreements and other contract documents such as amendments change orders and exercises of option.
• Supervise staff as assigned.
• Perform other duties and special projects as assigned including vendor training emergency preparedness and implementing procurement and contracting process improvements.

• Possession of a valid State of California drivers license may be required for some assignments.

The ideal candidate will possess the following competencies as demonstrated in past and current employment history.

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices Citywide and departmental procedures/policies and federal and state rules and regulations.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly orally and in writing; demonstrates effective use of listening skills; displays openness to other peoples ideas and thoughts.

Analytical Thinking - Approaches a problem or situation by using a logical systematic sequential approach.

Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems is proactive and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance.

Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment allowing others to learn from mistakes; provides motivational support and direction.

Planning -Acts to align own units goals with the strategic direction of the organization; defines tasks and milestones to achieve objectives while ensuring the optimal use of resources to meet those objectives.

Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

Social Awareness - Demonstrates the ability to read or sense other peoples emotions and how they influence the situation of interest or concern; demonstrates empathy and organizational awareness.

Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Selection Process:

The selection process will consist of an evaluation of the applicants training and experience based on the application and responses to the job specific questions. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. You must answer all questions to be considered or your application will be deemed incomplete and withheld from further consideration. If you have questions about the duties of these positions the selection or hiring processes please contact Michelle Harrison at .

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.

This recruitment may be used to fill multiple positions in this or other divisions or departments. If you are interested in employment in this classification you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline. If your online application was successfully submitted you will receive an email confirmation within one business day. IF YOU DO NOT RECEIVE THE CONFIRMATION please email and we will research the status of your application.

Important!

This recruitment may be used to fill multiple positions in this or other divisions or departments. If you are interested in employment in this classification you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.

Please note that applications are currently not acceptedthrough CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this or other divisions or departments. If you are interested in employment in this classification you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION please email and we will research the status of your application.

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be avaluable tool for learning research and professional growth. We encouragecandidates to use AI responsibly as a support in preparing application materials liveassessments and interviews. Howeverwe value authenticity accuracy and truthfulness.Application responses and interview answers must reflect your ownknowledge skills and experiences. While AI can supplement preparation it cannotreplace the originality and judgment we look for in our employees. This ensuresfairnesstransparency and equityfor all applicants in the hiring process.