Materials Handler I – Mailroom Supervisor

MUST BE A COLORADO RESIDENT TO APPLY. POSITION IS LOCATEDIN GRAND JUNCTION MUST BE WILLING TO RELOCATE IF APPLYING FROM OUT OF TOWN

SECTIONI - OUR VALUES CULTIVATE OUR VISION AND CULTURE

At CMU we believein acting from a foundation of goodwill. This belief gives us the courage toform meaningful relationships embark on joint endeavors and take risks in thepursuit of new possibilities. Its this courage that enables the Mavily to explorenew ways of thinking and doing knowing that there is no perfect solution noperfect idea.

From this place of humility and courage weve built a culture of invest in the future by continuously adapting to change overcomingchallenges and seizing new opportunities. We recognize that change isconstant and our resilience allows us to embrace it with confidence. Endlesscuriosity drives us to approach the unexpected as if it were expected seeingopportunities for discovery and renewal in every this communityrooted in love and dignity curiosity thrives leading to endless opportunitiesfor growth and advancement.

Inspired by the soul of the Westthe spirit that our region embodieswe emergeas a force for positive change harnessing our collective power to build aHuman Scale University that reflects our values and brings to life our sharedvision of the world we aspire to create.

Colorado Mesa University Core Values
Love -Extending oneself for nurturing the growth of self andothers
Dignity -Respecting the intrinsic value of each person andbelieving that others act from afoundation of goodwill
Courage -Taking risks in the pursuit of new possibilities
Humility -Suspending ones ego and pride to recognize that no ideais perfect and being open tothe input of others
Resiliency -Investing in the future by adapting to changesovercoming challenges and pursuingOpportunity
Curiosity -Cultivating awe and exploring the unknown
Power - The strength to act collaboratively with individual agency toachieve our goals

SECTIONII THE SEAT

At CMU we look atevery position as a seat. Every seat is vital and the individual in the seatcontributes significantly to our mission of providing an affordable andaccessible education and forming meaningful and mutually enriching partnershipsthat support the well-being and vibrancy of our community. As a human centricorganization a priority is to ensure we have the right seats in ourorganization and that the expectations ownership and accountabilities aredefined and communicated clearly for the success of the individuals holding theseats.

Colorado Mesa University (CMU) is seeking a .75 FTE Mailroom Supervisorto join our dynamic university environment where they willbe an essential part of our operations. The University and the State ofColorado are committed to providing employees with a comprehensive andcompetitive benefits package that supports you your health and your includes health dental and vision coverage a tuition waiver/discountprogram paid annual leave paid sick leave paid holidays and flexible work encourage you to review the many benefit options by visiting the State ofColorado employee benefits page.

This work group is comprised ofthe Purchasing Department. The Purchasing Department provides comprehensiveprocurement to order fulfillment oversight for the Colorado Mesa Universitycampus. Purchasing works closely with the AccountsPayable team for vendor payments. Included in this work units responsibilitiesare the administrative functions of procurement travel shipping andreceiving campus fleet management and campus mail distribution. The MailroomSupervisor is responsible for all incoming and outgoingcampus mail USPS package distribution reconciliation and provides support tofleet management. Some positions may require licensure or certification.


OVERVIEW AND ROLE SCOPE OF TEAM AND/OR TASKS
The Mail Room Supervisor isresponsible for all incoming and outgoing USPS campusmail and packages as well as providing logistical distribution across multiple CMUcampuses. The Mail Room Supervisor has working knowledge of campus mail distribution routes mail classification and sorting reconciliationand on campus mail delivery and outgoing mail pick up for daily meteringservices. The Supervisor will take campus standard marketing mailings toprocessing facilities.

The Mailroom Supervisor isresponsible for high level of customer service. This position is a point ofcontact for all carriers and campus users seeking mail services. It deploysmail services throughout varies routes while maintaining customer service atthe mail room location.

Logistical abilities needed in mail classification forcost efficiencies in recipient identification for delivery efficiencies andin offloading to assess the best method of retrieving packages includingpallet pulls forkliftextensions.

Mail Room Supervisor providesequipment maintenance and repair oversight for vehicles and equipment used inreceiving/delivering mail on includes two mini trucksa forklift 15-passenger vans and various small equipment includingpallet jacks dollies and other mail moving equipment.

This position provides supportto fleet management by assisting fleet users with pick up drop off clean outs andgas ups. This position is responsible for supervising work study students toaugment staffing needs and increase field efficiency in daily distribution.

The Mail Room Supervisor is requiredto be proficient in the departments eProcurement system andERP software soon to be Workday. The Supervisor will have a working knowledgeof Excel with the ability to compile data and run spreadsheets in support ofthe mail functions including reconciliation. The Supervisor will be proficientin the Microsoft Office Suite with Outlook and Teams being used as a primaryform of communication.

SECTIONIII OUR DESIRES FOR RIGHT FIT

For the success ofour mission and our teams we desire to have individuals who are a Right Fitin our seats. We define Right Fit as those who embrace our culturedemonstrate our values understand the seat and what is required. We seekindividuals who want this seat desire to be a part of a bigger vision and havethe capacity to be a successful member of our CMU team.

CAPACITY REQUIREMENTS
Receipt and delivery of all mail and packages fromcarriers (35% of Job):
Maintains the complete chain of custody for all mailutilizing campus tools and technology from the initial receipt to finaldelivery. This involves sorting researching discrepancies and distributingincoming mail and packages to all campus departments spanning main andauxiliary campuses including CMU Tech and Montrose. Acts as the primary pointof contact for external carriers like the USPS and others communicating theuniversitys evolving delivery needs across the expanding campus footprint.

Outgoing mail and package pick up classification drop off and reconciliation (40% of Job):
Involves strategic logistics and route managementensuring the efficient pickup of outgoing mail and packages. Keyresponsibilities include classifying mail by category coordinating timelydrop-offs and providing essential logistical support for complex orders andfinancial reconciliation.

Data Entry (15% of Job):
Manage the Universitys shipping accounts with vendorssuch as FedEx and the
United States Post Office (USPS). Provide financialreconciliation and process vendor payments for invoices under discretionarylevels all while ensuring compliance with Purchasing department protocols.

Functional Mailroom Set up (5% of Job):
Maintain organized mailroomspace to effectively preserve workspace and allow sorting of items with easy identification. Assistwith surplus relocation.

Fleet Rental Van Support (3% of Job):
Provide maintenance supportto the Universitys academic rentalfleet of 15-Passenger vans.

Other duties as assigned (2% of Job):
Includes but not limited to working with Facilities on projects as needed.

Decision Making:
Establishes protocols for efficiently routing mail to various departments faculty and administrative offices considering the academic calendar and peak periods to minimize delays.
Recommends whether to replace or repair equipment based on economics/cost.
Interview and select work study candidates for mailroom work.
Ensures mail security particularly in open or shared spaces.
Familiar with USPS mail regulations and rates including Standard Marketing mail Postage Due Business Reply Mail Priority Mail etc.

Complexity examples couldinclude:
Damage Reporting: Inbound mail has damage which must be noted and communicated to carrier. Decide to accept or send back.
Incorrect Manifest: Inbound package counts do not match manifest report count; Discrepancies must be noted with carrier. Affects financial reconciliation.
Research mail and delivery irregularities. Unfamiliar name could mean new employee or incorrect addressing.
Receiving Complexity: Decide on best method of offloading using equipment and tools. Packages can be heavy and sign off is required on site.

ESSENTIAL EXPERIENCE FOR RIGHT FIT

MINIMUM QUALIFICATIONS SUBSTITUTIONS CONDITIONS OF EMPLOYMENT& APPEAL RIGHTS

Experience Only:
One (1) year of shipping & receiving experience inclusive of:
Must have 6 months direct carrier package receipt experience Receiving from common carriers i.e. FedEx UPS DHL USPS
Must have 6 months delivery experience.
Must have evidence of computer data entry.
Evidence of excellent customer service.

Experience and Education Required:
Must have a high school diploma or equivalent.

Preferred Qualifications:
Evidence of increasingly complex strategic mail receiving and delivery
Technical skillset including data entry &/or reporting from enterprise ERP system.
Prior history of higher education campus delivery.
Active forklift operation certification and demonstrated work history with forklift use.

Conditions of Employment:
Must be able to pass pre-employment physical and drug screen.
Possession and maintenance of valid Colorado drivers license (Position requires ability to drive motorized vehicle and/or mini trucks for delivery on main and auxiliary campuses)
Essential Services Designation (Required to be on duty to perform essential and/or emergency services of the University without delay or interruption.)
Pass a Background Check.
Possession of forklift certification or ability to receive forklift certification within 30 days of hire.

Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.

DISCLAIMER - This position description is only a summary of the typicalfunctions of this seat and not an exhaustive list of all responsibilities andareas of accountability.

DIRECT INQUIRIESCONTACT:Breanne Meier

HOW TO APPLY:Applicants will beasked to complete an online application by creating a profile and thenproviding personal and demographic addition please be preparedto upload a:
Candidates who wish to assert Veterans Preference must attach a copy of their DD214 to their application. Failure to submit a DD214 form will result in being denied Veterans Preference.
Cover Letter
Resume
At least three professional references which include the name phone number email address and relationship who can attest to your ability to perform the job you are applying for. Professional references should include at least one current or former supervisor. Professional reference may also include current or former employers colleagues or other professionals who have first-hand knowledge and can recommend you for employment.

Failure to submit a complete and timely application mayresult in the rejection of your application. Applicants are responsible forensuring that application materials are received by the appropriate HumanResources office before the closing date and time listed.

Methods of Appointment:Appointment to the vacancy or vacanciesrepresented by this announcement is expected to be from the eligible listcreated. However at the discretion of the appointing authority theposition(s) may be filled by another method of appointment for a valid articulatedbusiness reason.

ATTENTION! The first stage of the comparative analysis process forcandidates who meet minimum qualifications is an application review. Therefore it is paramount that you follow directions provided in thisjob announcement andaddress in detail your experience with the duties andrequirements mentioned above in the experience portion of your application.

SUPPLEMENTAL INFORMATION:Resumes may be included but applicationsstating See Resume for experience will not be accepted in lieu ofthe properly completed State of Colorado application forms.

IMPORTANT INFORMATION:Applications are part of the selectionprocess and will be reviewed to determine if you meet the minimumqualifications for the position. Be sure the requirements listed aboveare specifically addressed on your application; failure to do so may result inthe rejection of your application.Also as applications may serve asall or part of the comparative analysis process for this position it is toyour benefit to address your experience with the duties listed above indetail. Applications may be evaluated by a panel of subjectmatter experts who will rate your education training and experience asdemonstrated on your application. Attach additional pages ifnecessary to fully explain your experience and education.

Your application will be reviewed by a qualified Human Resources Specialist todetermine if you meet the minimum qualifications. If it is determinedthat your application does not meet the announced minimum qualifications youwill be notified in writing and may contact Zachary Sargent at within two days of the receipt of the notice to attempt informal resolution ofthe matter. If you still do not agree with our decision regarding yourqualifications you have the right to have that decision reviewed by the StatePersonnel Director. Your request for a Directors review must be receivedin the State Personnel Directors office within ten days from your receipt ofthe letter informing you that you do not qualify and should include thefollowing: 1) Job Title; 2) Agency involved; 3) Name of the agencyrepresentative spoken to during informal resolution attempts; 4) Date(s) of theconversations; 5) Specific issue(s); 6) Reason it is believed the decision wasarbitrary capricious or contrary to rule or law. Direct your requestto:

State Personnel Board
633 17th Street Suite 1320
Denver CO 80202-3604
Fax:

To request a Directors review you are required to complete and submit theColorado State Personnel Consolidated Appeal/Dispute form available athttps:// Instructions for completing theform as well as State Personnel Board Rules and Directors AdministrativeProcedures are also available on the same website. Public librariesoffer internet access. If you are not able to access the forms on theinternet or if you require assistance please contact our Human ResourcesOffice.

Appeal Rights:Under Colorado State Statute and State PersonnelProcedures you have the right to request a review of or appeal to the StatePersonnel Director any step of the selection process if you believe the actiontaken to be arbitrary capricious or contrary to rule or law. If youbelieve the content of an examination was arbitrary capricious or contrary torule or law (scores and ranks are not considered as conduct or content) yourappeal must be in writing and received no later than 10 calendar days from the datethe examination was administered. Utilizing the Colorado State PersonnelConsolidated Appeal/Dispute Form which can be foundathttps:// send appeals to theappropriate address as indicated on the Consolidated Appeal/Dispute above ten-day deadline and appeal procedures apply as well to allcharges of discrimination.

Address Confidentiality Program:If you are covered by the AddressConfidentiality Program CRSthroughplease notify the HRoffice or analyst listed on this announcement so that you are provided theappropriate time extension for notifications provided by U.S. mail. Theextension allowed under this program applies only to notificationsthat include a deadline of 10 days or less.

ADAAA Accommodations:Any person with a disability as defined bythe ADA Amendments Act of 2008 (ADAAA) may be provided a reasonableaccommodation upon request to enable the person to complete an employmentassessment. To request an accommodation please contact the CMU Human ResourcesOffice by phone or email at least five business days before the assessment dateto allow us to evaluate your request and prepare for the accommodation. You maybe asked to provide additional information including medical documentation regardingfunctional limitations and type of accommodation needed. Please ensure that youhave this information available well in advance of the assessment date.

THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER

The State of Colorado believes that equity diversity andinclusion drive our succession and we encourage candidates from allidentities backgrounds and abilities to apply. The State of Colorado isan equal opportunity employer committed to building inclusive innovative workenvironments with employees who reflect our communities and enthusiasticallyserve them. Therefore in all aspects of the employment process weprovide employment opportunities to all qualified applicants without regard torace color religion sex disability age sexual orientation genderidentity or expression pregnancy medical condition related to pregnancycreed ancestry national origin marital status genetic information ormilitary status (with preference given to military veterans) or any otherprotected status in accordance with applicable law.

Colorado Mesa University is committed to the full inclusion of all qualifiedindividuals. As part of this commitment our agency will assistindividuals who have a disability with any reasonable accommodation requestsrelated to employment including completing the application processinterviewing completing any pre-employment testing participating in theemployee selection process and/or to perform essential job functions where therequested accommodation does not impose an undue hardship. If you have adisability and require reasonable accommodation to ensure you have a positiveexperience applying or interviewing for this position please direct your inquiriesto our ADAAA Coordinator Caselyn Henriques at Colorado Mesa University or .

Reasonable accommodations may be made to allow individuals with disabilities toperform the essential duties of the position.

ABOUTCOLORADO MESA UNIVERSITY

A comprehensiveuniversity in Grand Junction Colorado Mesa University provides exceptionaleducational opportunities on a state-of-the-art campus. As western Coloradoslargest university CMU serves students on its main campus in Grand Junctionits satellite campus in Montrose its technical college CMU Tech and viaonline offerings.

Colorado MesaUniversity serves as the primary intellectual and cultural center of westernColorado and promotes the exchange of ideas that are of regional national andinternational importance. Founded in 1925 it is a dynamic university enrolling10000 students at the associate baccalaureate and graduate levels.

At the heart ofthe CMU experience is an integrative and experiential approach to highereducation that encourages students to think differently and empowers them tochallenge assumptions. CMU brings students together with expert scholars andthinkers from different disciplines to make connections between ideas and gainthe skills to solve the unstructured complex problems they will encounter inlife. Our focus is on providing quality academic programs built on a strongliberal arts core that supports students interests and regional employmentneeds as well as technical programs that respond to vocational workforcedemands.

The Grand Valley ishome to some of the best outdoor recreation in the state of Colorado and youwill not have to fight traffic and crowds to enjoy it. CMU is surrounded by theGrand Mesa Book Cliffs and the Colorado National Monument. We have world-classmountain biking rock climbing hiking rafting and a mountain resort thatsless than 45 minutes from campus for skiing snowboarding and cross-countryskiing. Living and working in Grand Junction you will be able to explore oneof Colorados best kept secrets.

Colorado MesaUniversity is particularly interested in candidates who have experience workingwith students from diverse backgrounds and who have a demonstrated commitmentto improving the levels of access and success for underrepresented studentswithin higher education.

Colorado MesaUniversity is committed to providing a safe and productive learning and livingcommunity. To achieve that goal we conduct background investigations for allfinal applicants being considered for employment. Background investigationsinclude reference checks a criminal history record check and whenappropriate a financial and/or motor vehicle history. Applicant must be ableto verify U.S. employment eligibility. Colorado Mesa University is an EqualOpportunity Employer committed to a culturally diverse faculty staff andstudent body. Women and minorities are encouraged to apply. Any person with adisability as defined by the ADA Amendments Act of 2008 (ADAAA) may be providedreasonable accommodation upon request to enable the person to complete anemployment assessment. To request an accommodation please contact the CMUHuman Resources Office by phone or email. You may be asked to provideadditional information including medical documentation regarding functionallimitations and the type of accommodation needed.

Required Experience:

Manager