KSOM Human Resources PayrollPersonnel Coordinator I

The Keck School of Medicine (KSOM) Human Resources team plays a vital role in supporting our faculty staff and students. We provide guidance on HR functions including policy interpretation recruitment and onboarding performance management employee relations payroll support and leave administration. Our team is dedicated to advancing KSOMs mission vision and values (Link) by fostering a collaborative service-oriented and solutions-focused HR environment.

Position Overview
KSOM HR is seeking a full-timePayroll/Personnel Coordinatorto support a range of payroll personnel and people operations activities for KSOM departments. This role prepares reviews and processes payroll and personnel transactions for staff and student employees; ensures data integrity and timely processing; and provides high-quality customer service to faculty staff students and HR partners.

In addition to core payroll and personnel responsibilities this position will contribute to visa processing support process-streamlining initiatives people operations projects and general HR activities. The coordinator will partner closely with other HR professionals and key stakeholders to improve workflows enhance service delivery and ensure compliance with university and regulatory requirements.

Key Responsibilities

• Prepare review and process a variety of payroll and personnel actions for staff and student workers. Determine required documentation and approvals verify data accuracy identify exceptions and ensure timely completion. Research analyze and reconcile payroll data; process late checks overpayments and other employment changes; produce standard and ad-hoc reports as needed.
• Assist faculty staff and students regarding payroll or personnel matters. Respond to inquiries troubleshoot issues and partner with HR Partners central HR and Payroll to resolve discrepancies. Provide guidance on HR and payroll policies escalating more complex situations when appropriate.
• Ensure all transactions and paperwork comply with university policies federal/state regulations and departmental procedures. Complete I-9 verifications and reverifications. Support documentation requirements related to non-resident alien employment including graduate students and visa-related processes.
• Assist HR Partners with visa-related paperwork and coordination. Participate in people operations tasks such as onboarding offboarding process improvements and policy implementation. Contribute to department projects aimed at enhancing efficiency service delivery and employee experience.
• Establish maintain and customize electronic tracking systems and databases. Manage internal records for payroll and personnel activity; draft correspondence; generate reports; and support data accuracy across HR systems.
• Oversee confidential personnel files consistent with legal and institutional guidelines. Set up records for new hires maintain files for terminated employees and ensure compliance with data retention policies.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.

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