Senior Payroll and Benefits Administrator Permanent FT Catholic Education Centre , Brantford (1.0 FTE)

SENIOR PAYROLL & BENEFITS ADMINISTRATOR

Full Time - 35 Hours per Week; Monday to Friday; 12 Month Position (1.0 FTE)

Effective: Immediately; Duration: Permanent

Existing Vacancy: Yes

Q ualifications

• Successful completion of post-secondary business/accounting/payroll certificate program plus a minimum of three years related job experience in a computerized payroll environment preferably dealing with multi-union and non-unionized payroll.
• Completion of the Payroll Compliance Practitioner program or in progress.
• High proficiency with Microsoft Office programs (Word Excel etc).Knowledge and experience with iSYSWorks Access and K212 including solid knowledge of payroll processes use of Pivot Tables and VLookups and working knowledge of rules pertaining to statutory deductions pension benefits union dues garnishees family support payments etc. including ability to apply the rules.
• Experience with the year-end cycle for payroll including T-4s T-4As T-4 summaries Teachers Pension and OMERS year-end reconciliation reports.
• Ability to perform month-end reconciliations and analyze general ledger account balances.
• Sound knowledge of related Provincial and Federal government legislation pertaining to but not limited to statutory deductions pension benefits union dues garnishees family support payments etc. including the ability to apply the rules.
• A high level of organizational and time-management skills with attention to detail and the ability to work independently strong analytical and problem-solving skills and excellent communication skills both written and verbal.
• Demonstrated sound decision-making skills involving the use of ingenuity initiative judgment and resourcefulness.
• Strong interpersonal skills with ability to function effectively with staff outside agencies members of the public and others.
• Ability to maintain discretion with confidential information.

Duties/Responsibilities

• Administer conditions of employment as it relates to Payroll Pension and Benefit requirements for new staff with emphasis on forms required.
• Ensure accurate and timely processing of payroll and monthly benefit payments including set-up termination calculation of deductions retros supplemental employment benefit (SEB) payments pension contributions benefit deductions manual entries and remuneration.
• Process all employment changes as directed utilizing the HRIS system including calculations for retro pay statutory pay and SEB payments.
• Import electronic time-sheet entries and audit for accuracy and completeness prior to processing providing adjustments as required. Liaise with HR staff and School Staff to resolve discrepancies as required.
• Audit edit and transmit on-line production reports summarizing pay deductions including STLD unpaid days and other applicable unpaid day plans.
• Manage Deferred Salary Plan (DSP) deductions including Pension and balance payments and withdrawals from the DSP Trust account.
• Process Garnishments and Family Support payments as required.
• Process Records of Employment for all breaks in service and provide current Service Canada information and requirements to applicable Employees.
• Maintain current knowledge of Canada Revenue Agency Service Canada Employment Standards Act and Employer Health Tax Regulations.
• Ensure payment schedules and processing timelines are in accordance with the relevant collective agreements.
• Prepare summary data used to complete reports for Ministry and Provincial Initiatives such as the Odyssey Program and the Public Service Sector Disclosure report.
• Review year-end summary reports auditing for accuracy and completeness and prepare adjustments as required.
• Prepare documentation for internal and external audits and year-end reconciliations including Discrepancy Reports T4s T4As and T4 summaries and CRA PIER Reports received after year-end.
• Manage required CRA Canada Pension Plan contribution elections for those approaching age 65.
• Distribute and collect required forms maintain and update pension databases for new hires leaves and terminations. Follow up directly with employees regarding outstanding items.
• Respond to inquiries from pension providers as well provide guidance to employees on pension related questions
• Prepare monthly payment of pension contributions and year-end reconciliation reports for Teachers Pension and OMERS as well complete year end reconciliation process.
• Set up benefit premium deductions by providing and collecting employee enrollment form from those eligible to participate.
• Prepare offer for continuation of LTD benefits to staff going on leave and maintain the pre-authorized payment file for recovery of LTD premium while staff are on leave. Update database for PAD payment. Submit monthly file to the bank and prepare General Ledger entry. On a regular basis monitor eligibility for continuation of purchase of LTD and communicate rates and changes to rates as appropriate.
• Maintain benefit detail including the import of monthly employee benefit premium deductions and the reconciliation of deductions with detail from Provincial benefit provider.
• Prepare and record monthly payroll and benefit information and perform reconciliations and general ledger account analysis monthly.
• Prepare and verify journal entries and cheque requests with timely remittance of statutory and non-statutory deductions including Garnishees Dues and Levies.
• Prepare Accounts Receivable Invoices to outside agencies for staff release time relating to items such as but not limited to Ministry secondments Ministry training and Union business.
• Point of contact for annual internal/external audits related to payroll pension and benefits and participates in cyclical and annual audits.
• Effectively communicate with government agencies other departments and employees.
• Provide support and backup to other payroll team members as required.
• Perform clerical tasks including the preparation of correspondence and filing.
• Prepare metrics and reports for necessary stakeholders and Supervisor of Payroll and Benefits.

Applications must include:

• Cover Letter; and
• Resume.
  
  

About us

The Brant Haldimand Norfolk Catholic District School Board offers a Christ- centered education to over 13000 students from Brant Haldimand and Norfolk counties the City of Brantford Six Nations of the Grand River and Mississaugas of the Credit First Nation. The district has approximately 2100 full and part-time staff committed to supporting Belonging Teaching and Learning and Wellness for all. We currently have 28 elementary schools 3 secondary schools and a multisite Alternative Education school and 3 administrative offices. We are unique in that we belong to three Dioceses: Hamilton London and St. Catharines. We are located within a one-hour radius of Toronto to the east London to the west and Kitchener-Waterloo to the north.

As a Catholic community we work with families and community agencies to provide the best learning environments to ensure that all learners reach their full potential and feel safe and included.

Equity Diversity and Inclusion Statement

The Brant Haldimand Norfolk Catholic District School Board believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives experiences and needs of our students and our communities. We remain committed to upholding our Catholic values of equity and inclusion in our living learning and work environments. Therefore in pursuit of our values we seek members who will work respectfully and constructively with differences and across the district in actualizing the Boards Multi-Year Strategic Plan. We actively encourage applications from individuals from all groups and specifically those groups that may experience systemic barriers. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation Statement

We also recognize our duty to accommodate and to foster a culture of inclusion. Consistent with our Catholic social teachings and virtues we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted candidates will be provided with an overview of the various elements of the hiring process. If you require accommodation for reasons of disability in the application or interview process please email your request to in advance of any part of the process. All information received relating to a candidates required accommodation will be addressed confidentially by Human Resource Services.

We thank all applicants for their interest however only those considered for an interview will be contacted.

Carol Luciani
Chair of the Board

Michael McDonald
Director of Education & Secretary

BRANT HALDIMAND NORFOLKCATHOLIC DISTRICT SCHOOL BOARD
Excellence in Learning Living in Christ
322 Fairview Drive P.O. Box 217 Brantford ON N3T 5M8
T: E: