Recruiting Coordinator (Contractor)
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Job Summary
Why Harvey
At Harvey were transforming how legal and professional services operate not incrementally but end-to-end. By combining frontier agentic AI an enterprise-grade platform and deep domain expertise were reshaping how critical knowledge work gets done for decades to come.
This is a rare chance to help build a generational company at a true inflection point. With 700 customers in 58 countries strong product-market fit and world-class investor support were scaling fast and defining a new category in real time. The work is ambitious the bar is high and the opportunity for growth personal professional and financial is unmatched.
Our team is sharp motivated and deeply committed to the mission. We move fast operate with intensity and take real ownership of the problems we tackle from early thinking to long-term outcomes. We stay close to our customers from leadership to engineers and work together to solve real problems with urgency and care. If you thrive in ambiguity push for excellence and want to help shape the future of work alongside others who raise the bar we invite you to build with us.
At Harvey the future of professional services is being written today and were just getting started.
Role Overview
Were looking for a Recruiting Coordinator (Contractor) to partner with our Talent team and help keep our hiring process running smoothly across the UK and wider EMEA this contractual role youll be managing interviews coordinating schedules and ensuring candidates have a professional well-supported experience from their first conversation to their onsite interview.
Harvey is expanding quickly across Europe and youll support hiring across multiple functions and geographies. The role offers exposure to a fast-moving AI company close partnership with recruiters and hiring managers and the opportunity to help shape an efficient and well-organised hiring process across EMEA.
This is a hybrid role based in our London office. Youll be onsite for in-person interview days and occasional team collaboration meetings helping ensure both candidates and interviewers have a seamless experience on the ground.
What Youll Do
Manage interview scheduling and support adjustments as plans evolve across both UK and EMEA time zones
Partner with recruiters and hiring managers to deliver a smooth and professional candidate experience throughout the region
Support in-person and virtual interview days in our London office - greeting candidates preparing rooms and ensuring the onsite experience runs reliably and on time
Maintain accurate up-to-date information in Ashby our applicant tracking system
Collaborate closely with teammates across the Recruiting team to ensure our EMEA processes are consistent organised and scalable
What You Have
13 years of experience in recruiting coordination admin assistance customer service or operations in a fast-paced environment
Experience working with Ashby (our primary ATS) or a similar applicant tracking system
A highly organized approach and comfort managing lots of moving parts at once
A friendly clear and professional communication style especially over email and Slack
The ability to solve problems independently adjust to changes quickly and stay cool under pressure
A love of creating structure staying on top of details and helping others succeed
Proficiency in Google Workspace (Docs Sheets Calendar etc.)
Location & Schedule
This is a hybrid contract role based in our London office
The engagement is scoped for 6 months at roughly 40 hours per week
Youll be onsite for in-person candidate interviews and for periodic team collaboration sessions as part of our hybrid schedule
Please find our UK applicant privacy notice here.
#LI-JM1
Harvey is an equal opportunity employer and does not discriminate on the basis of race gender sexual orientation gender identity/expression national origin disability age genetic information veteran status marital status pregnancy or related condition or any other basis protected by law.
We are committed to providing reasonable accommodations to applicants with disabilities and requests can be made by emailing
Required Experience:
IC
Key Skills
- Time Management
- Sourcing
- Talent Acquisition
- Taleo
- ATS
- HR Sourcing
- Interviewing
- Management Experience
- Team Management
- Human Resources
- negotiation
- Recruiting
About Company
Professional Class AI – Harvey is the platform built to meet the standards of the world’s leading professional service firms.
