Grant Funded 2025-2026 Gear Up Data Coordinator

JOB TITLE: Grant Funded: Gear UpData Coordinator

SUMMARY OF POSITION/PURPOSE:
GEAR UP provides training and support for administrators
and teachers at Socorro High School and Sarracino Middle School to enhance
preparation for postsecondary education.

SUPERVISOR:
Gear Up Program Coordinator (PC)

SUPERVISES:
N/A

EDUCATION REQUIRED/PREFERRED:
Required:Associates Degree Preferred: Bachelors Degree

EXPERIENCE REQUIRED/PREFERRED
Preferred: Secretarial Experience

CERTIFICATE/LICENSE:

Responsibilities:

With support from the New Mexico Higher Education Department (NMHED) and the District GEAR UP New Mexico (GUNM) Program Coordinator the GUNM Data Coordinator will:

• Collect enter and report GUNM data for all missile and high school GEAR UP activities.
• Gather and maintain documentation and data on all activities and programs that provide services to GUNM students their parents and teachers.
• Regularly and reliably enter all student staff and family activity participation into the GUNM database.
• Compile and report data for GUNM Regional Coordinator for program evaluation and other reporting purposes.
• Attend all GUNM site meetings ZOOM meetings and regional and state trainings.
• Maintain documentation of data systems standards and procedures.
• Ensure integrity of data verifying information regarding data quality and data completion.
• Produce timely reports as requested by GUNM administration.
• Assist with Federal and State reporting of school district data including exporting and uploading to external systems.
• Assist the GUNM District Program Coordinator in maintaining up-to-date documentation of matching funds for GUNM activities and submit monthly matching contributions report to the District Program Coordinator.
• Assist the District Program Coordinator with administrative work such as event planning requisitions and accounts payable tasks.

GEAR UP New Mexico College and Career Readiness Coordinator

Responsibilities:

With support from the New Mexico Higher Education Department (NMHED) and the District GEAR UP New Mexico (GUNM) Program Coordinator the GUNM College and Career Readiness Coordinator will:

• Assist the District GUNM Program Coordinator (PC) with preparing and ensuring the accuracy of monthly submissions (RfR T&E and Match) data and programmatic submissions.
• Ensures district-specific policies are followed e.g. out-of-district travel requests and permission slips for student travel procurement processes and accounts payable tasks are timely and accurate.
• Assists the PC in ensuring GUNM Standards of Practice (SOP) and other requirements assigned throughout the year are followed.
• Assist in implementing all grant activities as outlined in the SOP.
• Attend all GUNM events conferences and professional development opportunities.
• Assist the PC with providing students with counseling advising and academic planning without duplicating the services of the school counselors.
• Aid in recruiting students to attend GUNM-sponsored events conferences and bus tours.
• Coordinate student transportation to and from GUNM events conferences and bus tours and serve as chaperone when necessary.
• Assist in organizing and accompanying students on college and workforce visits.
• Supports middle school students in completing interest inventories to support college and career readiness.
• Supports 8th grade students with high school transition including pushing into 8th grade classes to discuss college and career opportunities.
• Ensures all GUNM events including college and workforce visits parent nights FAFSA nights tutoring hours and special events are adequately catered for maximum participation.

Qualifications:

• Associates degree in related field. (Bachelors degree preferred)
• Understanding of and experience with student information collection and analysis for federal grant reporting.
• Experience with Student Information Systems.
• Experience with relational database technologies.
• Experience with data extraction reporting and analysis tools.
• Demonstrated knowledge of database design and data techniques.
• Demonstrated proficiency in written and verbal communication.
• Excellent organizational skills and ability to deliver clean data in a timely manner.
• Ability to establish rapport with adults and adolescents and serve as a positive role model are essential.
• Experience with creating and using purchase orders invoices and payable vouchers.
• Ability to travel on several overnight visits throughout the school year.
• Excellent attention to detail.
• Ability to maintain accurate records files and important documents.
• Ability to maintain safety and security of students while traveling.

This is a full-time10-month position contingent upon external funding.

WORKING CONDITIONS AND PHYSICAL EFFORT:
Employees work:

Requirements While Performing Job:

Requirements for pushing lifting pulling or carrying obstacles of weight

Must be capable of working under unusual conditions such as:

Vision Demand and Capabilities Hearing Demands and Capabilities

PRIMARY JOB LOCATION:
Socorro High School and Sarracino Middle School

TERMS OF EMPLOYMENT (LENGTH OF CONTRACT):
10 month contract

EVALUATION PERFORMED BY:
Assistant Superintendent

Socorro Consolidated Schools provides all training required by OSHA to ensure employee safety.

*** CHOSEN APPLICANTMAYNEED TO RE-APPLY FOR PERMANENT POSITION AT THE END OF THE2025-2026ACADEMIC YEAR

Required Experience:

IC