Office Supervisor B
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Job Location:
Orange, CA - USA
Yearly Salary:
$ 52499 - 70075
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
CAREER DESCRIPTION
OFFICE SUPERVISOR B
Salary may be negotiable within the range listed based on position requirements and successful candidates qualifications subject to appropriate authorization.
OPEN TO THE PUBLIC:This recruitment is being held to establish an open eligible list to fill current and future Office Supervisor B vacancies within the County of Orange. The current vacancy is within the Probation Department at Juvenile Hall (a facility open 24 hours 7 days per week) in Orange CA. The eligible list established may also be used to fill similar and lower-level classifications throughout the County of Orange.
This recruitment will be open for a minimum of five (5) business days and will remain open until 11:59 pm (PST) on Wednesday December 24th.Qualified applicants are encouraged to apply immediately.OC PROBATION
The County of Orange Probation Departmentis dedicated to continuous improvement searching out and applying effective and research supported practices to assist justice involved Juveniles their families and adults to successfully navigate and successfully complete probation. Additionally the Probation Department assists the criminal court system through investigations probation reports and community supervision of approximately 10000 adult and 800 juvenile clients on court-ordered probation or in diversion programs. The Probation Department also operates the Orange County Juvenile Hall and two camps for youth.Under the direction of the Chief Probation Officer a dynamic executive team with an organizational structure comprised of four bureaus Adult Operations Juvenile Operations Strategic Development and Administrative Services serves the community using efficient and research supported corrections practices to reduce crime assist the Courts in managing offenders promoting lawful and productive lifestyles and assisting victims.
Clickherefor more information on the County of Orange Probation department.
Clickhere for more information on the County of Orange.
THE OPPORTUNITY
The Office Supervisor B will be responsible for providing leadership and supervision to clerical support within multiple programs and will train and motivate staff to utilize their skills and abilities to act in support of facilitating and meeting the departments objectives. This position will also be responsible for completing various documentation and internal reports by utilizing Microsoft Programs and other software applications.
Other duties and responsibilities of the Office Supervisor B:
Planning organizing and prioritizing the work of the unit
Assigning work to staff
Verifying timecards bi-weekly of all staff supervised
Setting and recommending work performance standards
Developing and maintaining desk manuals policies and procedures and workflows to ensure compliance with legislative and programmatic requirements related to state and federal grants
Evaluating preparing and presenting performance evaluations
Collaborating with Senior Office Supervisors and other supervisors to keep them apprised of units status and updates as needed
Collaborating with a variety of stakeholders depending on the assignment
Performing other duties as assignedDESIRABLE QUALIFICATIONS & CORE COMPETENCIES:
The ideal candidate will have more than two (2) years of general office experience possess experience demonstrating leadership and supervisory skills and have the ability to work in a very busy fast paced environment. The Probation Department is seeking a candidate who is able to work overnight (9pm to 7am) as needed in the Juvenile Hall facility which is open 24 hours/day 7 days/week.In addition the ideal candidate will also demonstrate the following competencies:
Professional & Technical Knowledge/Experience
Thorough knowledge of general office procedures and equipment
Leadership/Supervision
Knowledge of basic mathematics including percentages means medians and other elementary statistical measures
Leads initiatives and prioritizes tasks to ensure efficiency and exercise time management skills
Ensures effectiveness and efficiency in the delivering of services or programs
Proficient in MS programs and navigating a variety of software systems to complete assignment
Generates enthusiasm and motivates others to act in support of programs objectives
Leads staff toward meeting the departments objectives by fostering continuous improvement and innovation
Delegates work effectively and manages staff workload
Provides honest timely feedback about staff performance
Brings accountability to team of staff and leads by examplePlanning and Organization
Develops and maintains effective systems to manage multiple projects with multiple timeframes
Plans and prioritizes assignments and meets various deadlines
Problem Solving and Decision Making
Knowledge of techniques for gathering compiling analyzing and presenting information
Ability to analyze problems in context of available information and program constraints
Ability to work independently and make decisions that could impact the well-being of others
Operates effectively in a demanding environment and uses creativity and innovation in achieving business objectives
Oral/Written Communication Skills
Communicate effectively with supervisors co-workers and external customers
Prepares and orally presents information to various groups
Uses discretion and demonstrates sensitivity to confidential mattersInterpersonal Skills
Establishes and maintains cooperative working relationship with internal and external customers
Builds and creates a positive atmosphere within a team
Remains calm and resolves customer issues and concerns
Works as a team and assists others in their job responsibilities/duties when neededMINIMUM QUALIFICATIONS
Click here to view the complete classification description minimum qualification requirements and working conditions forOfficer Supervisor B classification.
RECRUITMENT PROCESS
Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process.
Application Screening I (Refer/Non-Refer)
Applications will be screened for desirable qualifications that are needed to successfully perform the duties of this job. Only those applications demonstrating those qualifications as listed in the job bulletin will be referred to the next step.
Online Assessment I (Weighted 100%)
Candidates who meet minimum qualifications will be invited to participate in one or more job-related assessments. Candidates will be notified of their test date and access code if applicable. Only the most qualified candidates will be placed on the eligible list.
Eligible List
Once the assessment has been completed HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
Based on the Departments needs the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings.ADDITIONAL INFORMATION
EMAIL NOTIFICATION:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the site. Please check your email folders including spam/junk folders and/or accept emails ending with and . If your email address should change please update your profile at .
FREQUENTLY ASKED QUESTIONS:
Clickhere for additional Frequently Asked Questions.For specific information pertaining to this recruitment contact Lauren Taliaferro at orEEO INFORMATION
- Orange County as an equal employment opportunity employer encourages applicants from diverse backgrounds to apply.
Required Experience:
Manager
Key Skills
- Healthcare
- Computer Software
- Customer Care Service
- Corporate Risk Management
- Boiler
