Senior Executive Office Administrator
Share
Job Location:
Berkeley, CA - USA
Monthly Salary:
$ 72250 - 97750
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Company:
The Boeing CompanyBoeing Defense Space & Security (BDS) is looking for a Senior Executive Office Administrator to join The Fighters Program based in St. Louis Missouri.
Qualified candidates must be able to demonstrate great working relationships at all levels with strong collaboration communication and people skills. This role will support the Vice President / Program Manager of Fighters (F-15 F/A-18 & F-22) and additional program directors in a dynamic environment while prioritizing each executives schedule and travel arrangements.
The ideal candidate has experience supporting executives possesses a high degree of professionalism and discretion. Additionally an ideal candidate will be proactive demonstrate a robust attention to detail and an ability to adjust priorities efficiently and effectively. The candidate will also have the ability to quickly familiarize with new issue areas as well as the ability to shift from supporting work in one issue to the next.
Position Responsibilities:
Prioritize and schedule executive-level employee time and availability for efficient use of time
Perform the following tasks for managers on the executive payroll: coordinate and process domestic and international business travel arrangements monitor designated business travelers logistics generate expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Collect and compile data to provide visibility of status for travelers review and/or signature
Coordinate and support customer meetings
Create edit and maintain electronic and written communication
Track and maintain information relative to department and business operations
Verbally communicate a wide variety of information to multiple audiences
Process incoming and outgoing communication and correspondence to ensure proper dissemination of information
Track and maintain designated conference room schedules for availability and efficient use of resources
Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources
Order and maintain office supplies
Plan and implement logistics for executive level internal and external events
Provide guidance train and mentor less experienced employees
Handle Boeing Proprietary information as appropriate
Work under minimal supervision
Basic Qualifications (Required Skills/Experience):
- 5 years of experience managing multiple executive schedules calendars and/or conference rooms using Microsoft Outlook
- 5 years of experience coordinating and processing business travel arrangements using Concur or similar programs generating expense reports and reconciling corporate credit card charges
- 5 years of experience working with Microsoft Office including Outlook Excel Word PowerPoint SharePoint and Teams
- 5 years of experience directly supporting senior/executive leaders
Preferred Qualifications (Desired Skills/Experience):
- 3 years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams
- Experience managing and organizing multiple deliverables and deadlines with minimal direction
- Effective written and verbal communication across diverse audiences
Relocation:
Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana cocaine opioids amphetamines PCP and alcohol when criteria is met as outlined in our policies.
Shift Work:
This position is for 1st shift.
At Boeing we strive to deliver a Total Rewards package that will attract engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs generally including health insurance flexible spending accounts health savings accounts retirement savings plans life and disability insurance programs and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location date of hire and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications as well as market and business considerations.
Summary pay range: $72250 - $97750
Language Requirements:
Not ApplicableEducation:
Not ApplicableRelocation:
Relocation assistance is not a negotiable benefit for this position.Export Control Requirement:
This position must meet export control compliance requirements. To meet export control compliance requirements a U.S. Person as defined by 22 C.F.R. 120.15 is required. U.S. Person includes U.S. Citizen lawful permanent resident refugee or asylee.Safety Sensitive:
This is not a Safety Sensitive Position.Security Clearance:
This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required.Visa Sponsorship:
Employer will not sponsor applicants for employment visa status.Contingent Upon Award Program
This position is not contingent upon program awardShift:
Shift 1 (United States of America)Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race color religion national origin gender sexual orientation gender identity age physical or mental disability genetic factors military/veteran status or other characteristics protected by law.
Boeing Participates in E Verify
Right to Work Statement
Required Experience:
Senior IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
Join Boeing and do work that changes the world. Explore aerospace and defense careers in engineering, business, IT and more, search jobs and apply here.
