Coordinator of Administration, Capital Projects and Operations

Bronx, NY - USA

Monthly Salary: $ 57000 - 62000

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

NYBG Job Description

Title

Reports to

Coordinator of Administration Capital Projects and Operations

Senior Manager of Administration Capital Projects and Operations VP for Capital Projects

AVP for Capital Projects

Position Summary:

The Coordinator of Administration Capital Projects and Operations provides comprehensive administrative and operational support to the Senior Manager of Administration Capital Projects & Operations the Vice President and Associate Vice President for Capital Projects with backup support for the other operations within the division.

The Coordinator plays a key role in ensuring the smooth execution of capital projects by managing communications coordinating schedules preparing reports tracking budgets and assisting with document preparation and review. The ideal candidate is a proactive self-starter who works independently with minimal supervision while collaborating effectively with team members across the institution.

Specific Duties & Responsibilities:

General Administrative Support

Schedule and confirm meetings; draft correspondence; prepare agendas.
Type contracts monitor departmental budgets provide phone coverage file documents order supplies process payments and oversee general office operations.
Distribute mail route phone calls prepare purchase orders and requisitions process invoices and update Twosome accounting project spreadsheets.

Administrative Project Coordination

Assist in preparing and organizing planning and construction documents contracts change orders and related materials.
Track and monitor departmental budgets and expenses; prepare and submit expense reports.
Support review and processing of contractor payments; ensure completeness before submission to Finance.
Welcome vendors contractors and internal/external stakeholders by coordinating onsite and virtual meetings.

Documentation & Compliance

Maintain documentation records and compliance materials for both capital and operational workflows.

Support administrative and reporting needs across capital and operational functions.

Perform additional tasks as assigned to support the divisions priorities.

Qualifications:
	25 years of administrative or coordinator experience preferably in a nonprofit or cultural institution. Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and internet research. Exceptional organizational skills and attention to detail. Professional demeanor with strong interpersonal and communication skills. Ability to multitask and manage priorities in a fast-paced environment. Formal administrative support training strongly preferred. College degree preferred.
Physical Demands & Work Environment: Long periods in front of a computer processing required documents payments and correspondences. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Baseline Work Schedule: Monday-Friday 9am-5pm Salary is commensurate with experience within the range of $57000-$62000.

Required Experience:

NYBG Job DescriptionTitleReports toCoordinator of Administration Capital Projects and OperationsSenior Manager of Administration Capital Projects and Operations VP for Capital ProjectsAVP for Capital ProjectsPosition Summary:The Coordinator of Administration Capital Projects and Operations provides ...

NYBG Job Description

Title

Reports to

Coordinator of Administration Capital Projects and Operations

Senior Manager of Administration Capital Projects and Operations VP for Capital Projects

AVP for Capital Projects

Position Summary:

Specific Duties & Responsibilities:

General Administrative Support

Schedule and confirm meetings; draft correspondence; prepare agendas.
Type contracts monitor departmental budgets provide phone coverage file documents order supplies process payments and oversee general office operations.
Distribute mail route phone calls prepare purchase orders and requisitions process invoices and update Twosome accounting project spreadsheets.

Administrative Project Coordination

Assist in preparing and organizing planning and construction documents contracts change orders and related materials.
Track and monitor departmental budgets and expenses; prepare and submit expense reports.
Support review and processing of contractor payments; ensure completeness before submission to Finance.
Welcome vendors contractors and internal/external stakeholders by coordinating onsite and virtual meetings.

Documentation & Compliance

Maintain documentation records and compliance materials for both capital and operational workflows.

Support administrative and reporting needs across capital and operational functions.

Perform additional tasks as assigned to support the divisions priorities.

Qualifications:
	25 years of administrative or coordinator experience preferably in a nonprofit or cultural institution. Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and internet research. Exceptional organizational skills and attention to detail. Professional demeanor with strong interpersonal and communication skills. Ability to multitask and manage priorities in a fast-paced environment. Formal administrative support training strongly preferred. College degree preferred.
Physical Demands & Work Environment: Long periods in front of a computer processing required documents payments and correspondences. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Baseline Work Schedule: Monday-Friday 9am-5pm Salary is commensurate with experience within the range of $57000-$62000.

Required Experience:

Key Skills

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Bus Driving
Logistics Transportation
Jboss
Entry Level Finance
Administration And Secretarial

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New York Botanical Garden

Experience The New York Botanical Garden, New York’s iconic living museum, educational institution, and cultural attraction.

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Coordinator of Administration, Capital Projects and Operations

Bronx, NY - USA

Job Summary

NYBG Job Description

Title

Reports to

Position Summary:

Specific Duties & Responsibilities:

Qualifications:

NYBG Job Description

Title

Reports to

Position Summary:

Specific Duties & Responsibilities:

Qualifications:

Key Skills

About Company

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