Administrative Coordinator (mfd) Business Unit Oncology

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Job Description

Marketing Assistant / Administrative Coordinator (m/f/d) Business Unit Oncology

We are looking for an enthusiastic Assistant for our business unit Oncology to join the new commercial marketing team in our office in Martinsried.

Essential Duties and Job Functions:

• Provides administrative and clerical support to the Marketing team in Germany.

• Prepares contracts with HCPs and other organisations and prepares documents for Promomats.

• Management of all relevant POs.

• Responsible for coordinating large events which includes the planning organizing and implementation of a number of event activities. Liaises with internal staff guests and speakers to assess needs and coordinates as needed such activities as travel hotel expense reports and tools and materials for presentations. Organization of booth presence on conferences.

• Responsible for maintaining a calendar of appointments meetings and events.
  Makes travel arrangements as needed.

• Prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors ensuring user training etc. with minimal guidance.

• Maintains inventory of supplies for the department. Prepares general correspondence as needed. Creates and maintains files.

• Understands the goals and objectives of the entire department and contributes to the attainment of those G&Os. Keeps the bigger picture in mind and influences workflows accordingly.

• Typically coordinates the preparation of annual budget reviews monthly budget reviews and research variances.

Knowledge Experience & Skills:

• High school diploma and good administrative experience

• Advanced knowledge and experience using a number of office software such as Excel PowerPoint and Word etc.

• Language skills: Fluent German and English.

• Excellent verbal written and interpersonal skills are required.

• Knowledge and understanding of administrative and office policies

• Strong attention to detail

• Must be able to work well independently under the general guidance of the manager

• Must be able to resolve problems and make recommendations related to operations within the scope of responsibility

Desirable

Bachelors
Other

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences Inc. and its subsidiaries and affiliates (collectively Gilead or the Company) to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law all employment actions relating to issues such as compensation benefits transfers layoffs returns from layoffs company-sponsored training education assistance social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds which may include an individuals gender race color national origin ancestry religion creed physical or mental disability marital status sexual orientation medical condition veteran status and age unless such protection is prohibited by federal state municipal provincial local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

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