Sourcing Procurement Buyer Purchasing (Assistant Contract Specialist)

Seattle, OR - USA

Yearly Salary: $ 79830 - 101192

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Summary

King Countys Finance and Business Operations Division Procurement & Payables section is seeking a Sourcing / Procurement / Purchasing Lead (Assistant Specialist ) on the Goods & Services team!

About Procurement & Payables: Our value stream begins with purposeful procurement planning incorporates strategic sourcing a streamlined solicitation process and post award metrics to ensure that our contracts are providing the quality cost delivery and service we expect. We leverage people process and technology to achieve these outcomes. Our Goods and Services staff is responsible for procuring materials supplies equipment and services in support of King Countys operational needs.

We are looking for staff members who exhibit a strong sense of team-oriented camaraderie and who understand and wholly embrace the value and importance of providing outstanding customer service to both internal and external customers.

We need employees who arent afraid to bring creative ideas and suggestions to the workplace and have a keen ability to establish and maintain effective relationships with their customers and co-workers.

Assistant Contract Specialists support King Countys procurement and contracting functions by collaborating with staff suppliers and contractors to ensure transparent inclusive and value-driven business practices. They manage requisitions purchase orders solicitations documentation and inquiries while maintaining compliance delivering high-quality service and contributing to process improvements.

Scope of Job Duties

Interact closely with agency staff throughout King County and work with suppliers and contractors to ensure that county business is conducted openly inclusively and provides the best value.
Process requisitions create purchase orders and troubleshoot issues as needed in collaboration with internal and external stakeholders in King Countys financial and procurement systems. Monitor agency spend thresholds and help correct discrepancies.
Respond to purchasing and contracting related inquiries from internal and external customers.
Provide responsive high-quality service by providing accurate complete and up-to-date information in a courteous efficient and timely manner.
Support the preparation of competitive solicitations and other sourcing activities. Participate in the development and review of bid specifications tabulations solicitation documents scope of work technical specifications and contract terms and conditions.
Compile project documentation ensuring complete and accurate auditable files. Ensure insurance requirements are met. Gather information for supplier disputes and respond to public disclosure requests.
Update standard work documents and prepare statistical reports.
Participate in process improvement projects to streamline operations and make processes more effective and efficient.
Ensure compliance with applicable laws regulations contract terms policies and procedures.

Minimum Qualifications:

Basic understanding of contract law regulations procurement methods industry principles and best practices.
Ability to communicate effectively and collaborate across functions including facilitating discussions leading meetings resolving conflicts working independently and contributing as a team member while demonstrating strong interpersonal writing and customer service skills.
Intermediate level of technology proficiency using MS Office Productivity tools in your daily work
Ability to manage your time and adapt to changing priorities work on multiple priorities and projects simultaneously meet quick deadlines and produce timely and quality work products.
Ability to work with people from diverse backgrounds.

We would love it if you have:

Oracle EBS Oracle Cloud or related experience utilizing procurement technology
Experience developing and conducting training
Procurement Certification(s) such as CPPB (Certified Professional Public Buyer)
Experience with LEAN processes and principles
Experience with SharePoint MS Teams and other collaborative online tools

The Procurement & Payables Section is part of the larger Finance and Business Operations Division portfolio of countywide services. FBODs vision Count on Us reflects the divisions deep-seated commitment to customer success equity employee engagement resource stewardship and operational excellence. If these values align with your own please apply and join FBOD for a rewarding career!

Position Information:

Work Site Details:The team works in a hybrid model with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change.The primary onsite location is King Street Center 201 S. Jackson Seattle Washington 98104.Please reach out for additional details at the contact below.
Location Requirement:Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Work Schedule:This position is non-exempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a bi-weekly schedule every other Thursday comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.
Union Representation:This position is Teamsters 117 represented.

Employees will be provided with a County issued laptop. When working remotely employees must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work remain available and responsive during scheduled work hours and follow FBODs hybrid/remote Guidelines including on-camera participation during virtual video meetings. King County has a robust collection of tools and resources to support working remotely.

The Application/Selection Process:The recruitment for this position is open to all qualified candidates. A completed King County Application is required. Applicants from this recruitment may be used to fill future opportunities in this job classification including Term-Limited Temporary Special Duty Assignment Short-Term-Temporary and Career Service vacancies.We highly recommend that you also provide a resume and cover letteraddressing how you meet the minimum qualifications and why you are interested in this position.

The selection process consists of different phases: screening interview virtual interview and if successful pre-hire reference checking. For some positions additional phases may also include skill testing writing samples or additional interviews. Candidates will be updated on the status of their application via the email address used to apply.

Each phase is set for a specific day. Different times will be available for those days only. Please reach out to the contact below to confirm dates. Rescheduling interviews may not be possible and may remove you from consideration if unavailable.

Note: Online applications are preferred. However if you cannot apply online go to for other options.

If you have any questions or concerns while applying please contact:Michael Castro RecruiterEmail:

Supplemental Information

Forbes named King County as one of Washington States best employers.

Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a differenceCome join the teamdedicated to serving one of the nations best places to live work and play.

Guided by our True Northvalues we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Required Experience:

SummaryKing Countys Finance and Business Operations Division Procurement & Payables section is seeking a Sourcing / Procurement / Purchasing Lead (Assistant Specialist ) on the Goods & Services team!About Procurement & Payables: Our value stream begins with purposeful procurement planning incorporat...