Personal Assistant

City And County Healthcare Group Ltd

Job Location:

Birmingham - UK

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Full time - 37.5hrs
Permanent and remote

What youll do

This role is responsible for providing full support to our Managing Director. The role will manage multiple diaries and coordinate activity whilst always maintaining confidentiality. This is more than an administrative role and the tasks include but are not limited to; representing the Director in communication/responses to both internal and external stakeholders booking meetings maintaining confidential documentation establishing systems and structures for day-to-day functioning of their responsibilities project management of functional some instances may supervise others and allocate administrative resources as necessary. This role will act as a filter for all external queries raised to the most senior individuals in the business answering calls emails and paper correspondence and will coordinate meetings and minute take where necessary.

Key Duties/Responsibilities

Draft letters and other written communication on behalf of the Managing Director and line reports on occasion in the business.

Access the email accounts of Managing Director supporting to schedule appointments read and take action where required to letters/e-mails/calls and ensuring escalation of matters requiring the Directors personal attention.

Calendar management and planning of meetings and travel requirements for the Managing Director. (Travel requirements for those without corporate cards.)

Respond on behalf of the Managing Director to stakeholders maintaining high professional standards.

Prepare documents presentation materials and official information releases and distribute to required stakeholders including minutes of director meetings ad hoc meetings growth action plans and growth cadence calls.

Respond to more complex or escalated enquiries from other admin/secretarial staff.

Work closely with team responsible for large-scale meetings events and activities.

Accurately transcribe type format and proof read a wide variety of material (for example correspondence invoices contracts meeting minutes reports speeches and presentations) using word processing presentation graphics and spreadsheet software.

Perform other administrative tasks as required using independent judgement and discretion and provide specialist project based administrative support when required.

Plan organise and schedule own workload through system maintenance so that all activities are completed accurately and on time.

Qualifications :

What you need

Prior PA Experience to more than one Director.

Highly competent in the use of relevant office equipment and systems including Microsoft Office skills (including Excel) PowerPoint.

High level of written and spoken communication.

Strong planning and organisational skills working effectively to deadlines ability to create and maintain systems for efficiency for both self and others.

Highly co-operative in approach and able to work with people at all levels in the organisation.

Ability to handle pressure and conflicting priorities.

Able to manage confidentiality at all times.

Flexibility to travel to the organisations various UK based Hubs and branches

Additional Information :

What youll get

We offer thorough training and the opportunity to develop through self-directed learning coaching conversations e-learning modules and access to further qualifications and courses. Youll have the support to develop your career within the City & County Healthcare Group. Well also empower you to feel proud of the impactful and meaningful work that you do.

Well reward you with a benefits package that includes wellbeing resources financial advice and up to 14% discount at over 40 retailers including Tesco John Lewis and many more.

We will also offer you:

22 Days Holiday (increasing to 25 days after 3 years service) plus bank holidays

Hybrid working (3 days in the office and 2 at home)

Occupational Maternity Pay & Adoption Pay

Occupational Paternity Pay*

Death in Service Payment*

Occupational Sick Pay

*subject to terms and conditions and qualifying period

Why choose us

We see extraordinary achievements happen every day thanks to the talent and commitment of our people. We want to transform the care industry by working smarter using innovative tech and driving forward positive change. As the largest care company in the UK we have the size and success to offer you a world of career opportunity choice and security. Join us on our journey

City and County Healthcare Group is an Equal Opportunities Employer

Remote Work :

Yes

Employment Type :

Full-time