Accounting and Office Manager
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Job Location:
Dublin, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
AssetWatch serves global manufacturers by powering manufacturing uptime through the delivery of an unparalleled condition monitoring experience with a passion to care about the assets our customers care for every day. We are a devoted and capable team that includes world-renowned engineers and distinguished business leaders united by a common goal To build the future of predictive maintenance. As we enter the next phase of rapid growth we are seeking people to help lead the journey.
The Accounting and Office Manager role will work with the team to support general office operations and provide administrative assistance to the Accounting and Finance teams. This is an in-person role based in Columbus/Dublin OH supporting a wide range of responsibilities including administrative support office coordination and handling incoming mail. As the company grows this role may expand to include additional responsibilities such as expense reporting support vendor onboarding and finance meeting preparation.
Mail & Check Handling (In-Person Requirement)
- Retrieve sort scan and distribute physical mailincluding customer checksacross two Columbus/Dublin office locations.
- Coordinate and process customer check deposits through bank visits or remote deposit tools.
- Log document and maintain appropriate controls for checks and other sensitive mail items.
Accounting & Administrative Support
- Provide administrative support to the Accounting and Finance teams including document preparation and data entry.
- Serve as backup for payment processing tasks (e.g. check runs ACHs wires).
- Assist employees with expense report submissions and related questions
- Support vendor and customer onboarding by preparing required documentation and forms.
- Organize manage and maintain digital and physical filing systems (contracts invoices compliance files shared drives).
Meeting & Team Support
- Prepare meeting materials coordinate schedules and capture follow-up actions for Finance team meetings.
- Provide logistical support for occasional company or cross-department meetings (e.g. setting up rooms managing supplies).
General Office Coordination
- Assist with general clerical tasks data entry and overall office logistics as needed.
- Serve as the point-of-contact for office vendors including supply ordering/restocking cleaning services and facility maintenance coordination.
Qualifications
- 3 years of administrative office coordination or accounting support experience (Finance or Accounting team experience preferred).
- Reliable transportation and ability to travel daily between two nearby office locations.
- Excellent attention to detail organizational skills and time-management abilities.
- Strong interpersonal skills and clear written and verbal communication.
- Proactive dependable and service-oriented approach to work.
- Comfortable using office hardware (laptops copiers scanners remote deposit tools).
- Proficiency with Microsoft Office (Excel Word Outlook) SharePoint and communication tools such as Slack or Teams.
- Experience with NetSuite Expensify (or other expense reporting platforms) or online banking is a plus.
What We Offer:
AssetWatch is a remote-first company that puts people at the center of everything we do. We want our team members to thrive - thats why we offer a range of benefits and perks designed to support your well-being growth and work-life balance.
- Competitive compensation package including stock options
- Flexible work schedule
- Comprehensive benefits including retirement plan match
- Opportunity to make a real impact every day
- Work with a dynamic and growing team
- Unlimited PTO
We have a distributed team that works remotely across locations in the United States and Ontario Canada. Collaboration within core working hours is required.
Required Experience:
IC
Key Skills
- Internal Audit
- Supervising
- Data Entry
- Compliance
- Customer Service
- Accounting & Finance
- General Ledger Accounting
- IFRS
- External Audit
- Microsoft Excel
- ERP
- Payroll
- Financial statement
- ACCA
- CPA
About Company
From sensors to AI insights to prescriptive action — AssetWatch gives manufacturers a smarter way to protect assets, prevent downtime, and build a reliability program that scales.
