Project Support Specialist 3

Position: Project Support Specialist 3

Location: Birmingham AL 35243
Travel: Up to 50% (as required)

Duration: 10 Months

Client: Southern Company

Position Summary

The Project Support Specialist plays a critical role in supporting project teams to ensure efficient execution and timely delivery of power generation and power delivery projects. This role works closely with project managers engineers vendors and internal stakeholders to coordinate project activities manage documentation track budgets and support overall project performance.

The ideal candidate is highly organized detail-oriented and capable of working in a fast-paced environment while managing multiple priorities.

Key Responsibilities

Documentation & Project Coordination

• Maintain accurate project documentation including schedules meeting minutes action item logs and progress reports
• Coordinate project meetings track action items and follow up on deadlines
• Prepare and provide timely customer and stakeholder updates
• Manage document control processes including:
• Uploading project intake forms and proposal documentation
• Maintaining organized project files and records
• Support project file consolidation and closeout activities
• Assist in the development of project proposals and obtain deliverable estimates from vendors

Resource Management

• Support resource allocation activities to ensure appropriate staffing for project tasks
• Monitor resource availability and assist in resolving scheduling conflicts

Risk Management

• Assist in identifying project risks and assessing potential impacts
• Support development of risk mitigation strategies in coordination with the Project Manager
• Track risk items and ensure mitigation actions are documented and executed

Communication & Stakeholder Engagement

• Facilitate effective communication among project teams customers and external vendors
• Participate in project update meetings with customers and vendors as required
• Ensure stakeholders are informed of project changes milestones and issues

Quality Assurance

• Review project deliverables for quality accuracy and adherence to established standards
• Identify discrepancies and coordinate corrective actions in a timely manner

Budget & Financial Support

• Assist in tracking project expenses and maintaining budget records
• Process and approve invoices in accordance with project controls
• Capture accruals and support financial reporting
• Ensure compliance with financial and project governance requirements

Physical Requirements

• Role may require ladder and stairway use at power generation or delivery sites
• Ability to climb and access elevated or hard-to-reach locations as required

Qualifications

Education

• Bachelors degree in Business Administration Project Management or a related field

Experience

• Preferred: 10 years of prior experience in project coordination or project support roles
• Experience supporting Power Generation or Power Delivery projects is a strong plus

Skills & Competencies

• Excellent organizational and time-management skills
• Ability to work at a high pace while managing large workloads
• Strong attention to detail
• Effective written and verbal communication skills
• Proficiency in Microsoft Office applications: Word Excel SharePoint PDF tools
• Experience with project management tools: Microsoft Project Microsoft Lists OneNote
• Ability to multitask prioritize and adapt in a dynamic project environment