Office Manager and Assistant
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Job Location:
Newton, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Overview
Due to our continued growth we currently have a need for an Office Manager/Assistant in our Newton MA Office.
Come join our team! We are looking to build services and capabilities through the growth of our key asset- our staff. Ranked among the nations top A/E firms by Engineering News-Record LiRo-Hill provides construction management engineering environmental architectural and program management solutions. You can become part of an organization that has a strong track record and is looking to strengthen relationships and capabilities to continue being a trusted resource for our clients in the public and private sector. We are proud to be known as an Integrated Construction Design and Technology Solutions firm and we have delivered on that label time and again.
Recently Global Infrastructure Solutions Inc. (GISI) the parent company of The LiRo Group and Hill International Inc. consolidated a portion of the highly experienced staff of both LiRo and Hill in the Northeast to create a larger more efficient and cost-effective team to serve clients. LiRo-Hill is a 1100-person firm with offices in NYC Long Island Buffalo Rochester Boston and Metro Park NJ.
Responsibilities
- Be a consistent office presence and champion of our culture. This will include responsibilities like organizing learning and social events. The position will require being in the office 5 days a week centered around core business hours (In no later than 9:00AM and leaving no earlier than 4:00 PM with an 8 hour work day).
- Manage meeting schedules appointments and travel arrangements for staff
- Handle correspondence emails and phone calls
- Maintain organized and accurate staff records and databases (seating charts org charts etc.)
- Assist the Marketing staff with proposal development and delivery research and other tasks.
- Manage meeting schedules appointments and travel arrangements for staff
- Handle correspondence emails and phone calls
- Maintain organized and accurate staff records and databases (seating charts org charts etc.)
- Assist the Marketing staff with proposal development and delivery research and other tasks.
- Work with office leadership and marketing staff to post materials on social media platforms.
- Order and maintain office supply inventory and manage office maintenance agreements.
- Provide general support to staff and visitors. This will include support of senior level staff.
- Assist with taking meeting notes for internal meetings as needed.
- General project filing and document organization.
- Work with office leadership and marketing staff to post materials on social media platforms.
- Be a consistent office presence and champion of our culture. This will include responsibilities like organizing learning and social events.
- Order and maintain office supply inventory and manage office maintenance agreements.
- Provide general support to staff and visitors. This will include support of senior level staff.
- Assist with taking meeting notes for internal meetings as needed.
- General project filing and document organization.
Qualifications
- Shall possess (5) years comparable experience as an Administrative Assistant or Office Assistant.
- Individual must have advanced knowledge of MS Office Excel and Outlook programs be able to attend job meetings and prepare accurate minutes draft correspondence for review create simple calculating spreadsheets and print out reports as required.
- Must have knowledge of AEC industry marketing processes.
- Must have knowledge of how to use social media platforms for business purposes.
- Must have excellent telephone skills and be able to implement office procedures.
- Ability to draft letters prepare specialized meetings.
- Organization of meetings including scheduling distribution of agenda and of minutes of the meetings.
- Experience in Microsoft Office Product Suite preferred (Word Excel PowerPoint Outlook)
- Ensure proper operation and maintenance of office equipment
Our Culture:
We believe in the power of collaboration. We work hard to build a corporate culture that empowers all our employees to freely share their ideas know their presence and contributions are truly valued fostering a climate where our employees are enabled to maximize their full potential.
-We offer a comprehensive benefits package and a positive work environment
-Compensation: Minimum: $70000; Maximum: $80000. The range provided is the salary that the Firm in good faith believes at the time of this posting is willing to pay for the advertised position. Exact compensation will be determined on the individual candidates qualifications and location.
- The selected candidate must be authorized to work in the United States; Visa sponsorship is not available for this role.
LiRo-Hill is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age race color creed religion national origin ancestry marital status sex affectional or sexual orientation gender identity or expression or protected veteran status; and will not be discriminated against on the basis of disability.
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Required Experience:
IC
Key Skills
- Administration And Accounting
- Patient Care
- Data Entry
- office supplies
- General studies
- Excel
- Front Desk Reception
- Scheduling
- Front Office
- Detail oriented
- Organization skills
- Telephoning skills
- Administration And Secretarial
- Office Management
- Word Processing
About Company
LiRo-Hill is a architecture, engineering and construction firm with projects for a variety of public & private sectors in the Northeast & West Coast.
