Sr. Admin and Facilities Partner
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Since its inception in 2003 driven by visionary college students transforming online rent payment Entrata has evolved into a global leader serving property owners managers and residents. Honored with prestigious awards like the Utah Business Fast 50 Silicon Slopes Hall of Fame - Software Company - 2022 Women Tech Council Shatter List our comprehensive software suite spans rent payments insurance leasing maintenance marketing and communication tools reshaping property management worldwide.
Our 2200 global team members embody intelligence and adaptability engaging actively from top executives to part-time employees. With offices across Utah Texas India Israel and the Netherlands Entrata blends startup innovation with established stability evident in our transparent communication values and executive town halls. Our product isnt just desirable; its industry essential. At Entrata we passionately refine living experiences uphold collective excellence embrace boldness and resilience and prioritize different perspectives endeavoring to craft a better world to live in.
The Senior Admin & Facilities Partner is responsible for leading end-to-end Facilities Management and Cafeteria Operations for a large corporate office or multiple locations. This role provides strategic direction operational excellence and governance across food services hygiene safety facilities upkeep vendor ecosystems and employee experience. The position plays a key role in budget ownership risk management continuous improvement and cross-functional leadership while ensuring compliance with regulatory and corporate standards.
Strategic Cafeteria & Food Service Leadership
- Provide strategic oversight of cafeteria and food service operations ensuring consistent quality safety and employee satisfaction at scale.
- Define service standards peak-hour capacity planning and crowd management strategies for large employee population.
- Lead menu innovation cost optimization and nutrition initiatives in collaboration with vendors HR and food committees.
- Oversee long-term planning proposals lifecycle management and modernization initiatives.
Hygiene Safety & Regulatory Governance
- Establish and own governance for food safety hygiene and EHS compliance (HACCP FSSAI statutory and corporate standards).
- Establish audit frameworks compliance dashboards and corrective action programs across facilities and cafeteria operations.
- Lead incident management root-cause analysis and preventive action plans to minimize operational and safety risks.
- Drive a culture of safety hygiene and continuous compliance across vendor and internal teams.
Facilities Management & Infrastructure Oversight
- Provide leadership for comprehensive facilities operations including housekeeping maintenance utilities and workplace services.
- Develop and monitor annual facilities operating plans preventive maintenance strategies and infrastructure improvement roadmaps.
- Partner with real estate security IT and business leaders to align facilities services with organizational growth and employee needs.
- Ensure service continuity emergency preparedness and business continuity planning.
Vendor Contract & Financial Management
- Lead end-to-end vendor strategy including selection onboarding performance governance renewals and exits.
- Own vendor SLAs KPIs audits and quarterly business reviews to drive performance and value creation.
- Manage budgets cost controls forecasting billing governance and savings initiatives across facilities and cafeteria services
- Support contract negotiations and ensure commercial legal and compliance adherence.
Employee Experience Stakeholder & Team Leadership
- Champion employee experience by translating feedback into measurable service improvements.
- Act as a senior point of contact for HR leadership teams and key stakeholders on workplace and dining services.
- Lead mentor and develop junior facilities/admin partners and operational teams.
- Drive communication strategies change management and engagement initiatives related to workplace services.
Qualifications & Experience
- Bachelors degree in Business Administration Hospitality Facilities Management Engineering or related field (MBA or relevant certification preferred).
- 710 years of progressive experience in facilities management cafeteria/food services or workplace operations with leadership responsibility
- Strong expertise in facilities operations food safety regulations EHS standards vendor governance and budget management.
- Proven ability to manage large teams complex vendor ecosystems and high-visibility operations.
- Excellent leadership stakeholder management analytical and communication skills
Members of the Entrata team arent just intelligent and ambitious theyre the living embodiment of another core Value: Excellent Alone Better Together. Entrata is dedicated to creating a workplace where a diverse and inclusive team thrives in an environment free from discrimination. We provide equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity protected veteran status or any other applicable characteristics protected by law.
Its a great place to work! Will you join us
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
Senior IC
Key Skills
- Employee Evaluation
- Facilities Maintenance
- Maximo
- Facilities Management
- HVAC
- Mechanical Knowledge
- CMMS
- Maintenance Management
- OSHA
- Maintenance
- Cordova
- Supervising Experience
About Company
Entrata property management software connects all of your property data and processes, allowing you to create better experiences for everyone. Better property management software.
