Consultancy service Consultant to develop a website and an integrated web-based Fund Management Platform and M&E framework (MIS) for the Inclusive Markets for Energy Efficiency in Uganda (IMEU-II) Project.

2. Objectives of the Assignment

SNV intends to hire a consultant to develop an integrated web based system to track the on-boarding development and implementation process of inclusive energy efficiency business cases which are linked to the operationalization of the projects Market Development Fund (MDF) as well as the Monitoring and Evaluation framework for which an integrated web-based system is required for the IMEU-II Project that can be functional throughout the project life. The integrated system should be able to promote efficiency and transparency in the various business case development and implementation-related processes as well as real-time monitoring and tracking of program and financial project progress to support evidence-based decision making.

Primary Objective:
To develop and operationalize a secure scalable Website and an integrated web-based Fund Management and monitoring and evaluation platform/system.

Specific Objectives:
Conduct system needs assessments.
Create system architecture wireframes and workflows.
Develop the website and fund management platform.
Ensure cybersecurity data protection and reliable hosting.
Train staff on system usage and administration.
Provide ongoing system support and maintenance for at least 33.5 months.
 

3. Scope of Work

3.1 System Design & Architecture

The consultant shall be expected to;
Conduct stakeholder consultations and needs assessments.
Develop a System Requirements Specification (SRS).
Create user journeys wireframes and UI/UX mockups.
Define technical architecture and hosting requirements.

3.2 Website Development

The consultant will design and develop a modern website including:
Dynamic homepage
About Programs Resources and News/Events pages etc.
Resource center for publications and tools
Contact page with integrated form
Search function and analytics
Integration with the Fund Management Platform

Technical Requirements:
Mobile-responsive design
SEO Optimization
Security hardening and backups
CMS-based (WordPress Drupal etc.)

3.3 Fund Management Platform Development
Modules:
1. User Registration & Authentication
2. Application Intake Portal
3. Review & Scoring Workflow
4. Approval & contracting
5. Financial Reporting and Tracking

6. Disbursement Tracking
7. Program Reporting and Monitoring
 8. Analytics & Dashboards
9. Document Management
10. Administration Panel

Technical Expectations:
Cloud-based system
Data encryption & role-based access
Audit trails
API-ready modular architecture

3.4 Testing & Quality Assurance
Unit testing functional testing and integration testing
User Acceptance Testing (UAT)
Security penetration testing
Load and performance testing

3.5 Training & Capacity Building
Administrator training and onboarding
End-user training
Training materials and manuals

3.6 Maintenance & Support

The consultant will be expected to provide the following
post-deployment support (minimum 33 months)
Bug fixing and updates
Security monitoring and patches
System optimization

4. Deliverables

The key deliverables of this consultancy are
1. Inception report with requirements analysis
2. System design architecture and wireframes
3. Functional website and fund management platform
4. User manuals SOPs and training materials
5. Deployment and handover report
6. Maintenance & support reports

Qualifications :

5. Consultant Qualifications

The suitable consultant shall at minimum possess/demonstrate the below:
Minimum 5 years in software/web development
At least 3 similar fund/grant management platforms developed
Strong UI/UX capabilities
Cybersecurity expertise
Experience with donor-funded projects (preferred)

The consultant Team should constitute diverse expertise including at a minimum:
Lead Software Architect
Full Stack Developer
UI/UX Designer
Cybersecurity Specialist
Documentation and Training Specialist
Project Manager

Additional Information :

6. Duration

The assignment will run for 3.5 months for design and development followed by 33.5 months of maintenance and support.

7. Preliminary Requirements

• Company profile
• Certificate of Incorporation/Registration
• Copy of Memorandum & Articles of Association
• Valid Trading License
• Current Tax Clearance Certificate addressed to SNV (TIN :)
• Last 2 years (2023 & 2024) audit reports showing financial soundness to handle the services

8. Reporting

The consultant will report to the Project Manager but supported by M&E/Grants Management Team (for workflow alignment) for regular review and updates.

9. Proposal Submission Requirements

The consultant is expected to submit both a technical and a financial proposal as part of the application. All proposals shall be submitted via by the 16th January 2026.

10. Evaluation Criteria

The proposal evaluation shall be rated on its technical (80%) and Financial (20%) feasibility and on a pass/fail basis for the preliminary evaluation.

11. Clarifications

During the application process the applicants will from 16th to 18th December 2025 seek any clarification regarding the assignment via the email address

12. Ethical Considerations

The execution of the assignment is expected to be in line with ethical considerations including respect for human dignity voluntary participation fair treatment and adherence to SNV safeguarding policy.

All information shared during the assignment shall be held confidential in line with the SNV Data Protection policy and the Uganda Data Protection and Privacy Act 2019

Tender disclaimer.

SNV reserves the right to either accept or reject any or all bids submitted. SNV reserves the right to either increase or decrease the assignment scope depending on budget availability. SNV can stop this procurement at any time without the need to give an explanation or can revise the deadline for submission once it sees case you do not hear from SNV within 3 weeks of the closure of the bid receipt date consider yourself unsuccessful. SNV also reserves the right to reject and cancel the tender in case any illegal corrupt coercive or collusive practices are noticed. Late bids will be rejected. Please note that viewing downloading or otherwise using the TOR constitutes acceptance on your part of all the above-noted statements and conditions

Remote Work :

No

Employment Type :

Contract