Concierge Full Time Rotating

The Concierge reflects the mission vision and values of NM adheres to the organizations Code of Ethics and Corporate Compliance Program and complies with all relevant policies procedures guidelines and all other regulatory and accreditation standards.

The Concierge is the ambassador for the main hospital site (John and Kathy Schreiber arrival Court and lobby/rotunda) womens 660 the Hunter Family Pavilion (Pavilion F) and the John and Nancy Hughes Pavilion (Administration Pavilion A). The concierge is the first person to greet and assist patients visitors and staff and coordinates the flow of patients visitors and staff in a positive and timely manner. 

Responsibilities:

• Greets all visitors and patients determines their needs; issues hospital identification; directs escorts or assists them appropriately exemplifying the highest standards of customer service and the hospitals Patients First philosophy.
• Assists patients for clinic-side outpatient department needs inpatient and alternate locations
• Communicates directly with physicians physician offices charge RNs Nurse Operation Leaders security and other departments as needed to ensure new meetings patient needs visitor needs privacy and safety concerns are handled promptly and thoughtfully.
• Assesses wheelchair needs of incoming patients and visitors for internal needs and utilizes transport appropriate services volunteer services or self to assist person to location.
• Notifies appropriate parties when visitors or outside vendors arrive for meetings.
• Answers screens and directs incoming calls.
• Provides information resolves problems and communicates as needed.
• Assists with preparation of mailings for the department.
• Distributes standard materials to visitors including forms brochures and other information about the department or organization. This includes the Guest Guides as a department resource and the flower guides as well as hoteling options nearby
• Assists with updating training and procedure manuals for concierge areas.
• Maintains current census keeps current count of visitors that approach the desk and maintains an up-to-date physician guide and contacts independent offices and offsite offices for necessary patient and visitor wayfinding.
• Monitors visitors and coordinates with security to help prevent the spread of the flu through visitor restriction.
• Open and closes the Concierge desks and maintains an OB Stat kit for emergent needs
• Logs all deliveries to patients.
• Trains new desk volunteers.
• Checks in all interview candidates and connects with interviewer for new candidate experience in coordination with HR.
• Reviews Press Ganey patient comments and logs Press Ganey Point of Care comments for appropriate change follow-up and improvement methods for department and house
• Applies visitor wristbands under the department guideline for the wristbands for all inpatient areas and ED and does specific monitoring around patients with visitor restrictions and womens services.
• Recognizes and facilitates difficult customer situations appropriately using NM resources for timely resolution understands when to escalate issues or problems.
• Provides information regarding campus walking paths boardwalk cafeteria appointments etc. to patients and visitors as needed
• Schedules meeting rooms for administration and C-Suite executives
• Assists with projects for leadership Director level and above as needed and with volunteer projects
• Puts together presentation documents and prepares conference rooms
• Assures that patients with communication needs are identified interactions are handled appropriately.
• Serves as an expert resource in way finding and office identification and map tools.
• Utilizes Press Ganey tools supply ordering POs and appointment scheduling Resource Scheduler Outlook and all NETs Service Now and MY HR applications for prompt action response and assistance.
• Troubleshoots technical and environmental issues through the house that are brought to their attention or seen escalating to the Help Desk Engineering and Environmental when appropriate.
• Communicates customer satisfaction issues to appropriate individuals.
• Provides ideas for process improvements within departments.
• Participates in departmental quality improvement activities.
• Other duties as assigned.

Qualifications :

Required:

• High School Diploma or GED
• 0-2 years of related work experience required ideally customer service and front-line concierge experience and medical environment is a plus
• Computer data-entry/typing experience
• Excellent communication skills outgoing friendly and love to work with the public
• Must be able to perform basic mathematical functions read and write in English
• Interacts in a customer-focused and compassionate manner to ensure that patients and their representatives needs visitors needs and staffs needs are met.

Preferred:

• Additional education.
• Customer Service experience.
• 1 year experience in healthcare.
• Additional Language skills. 

Additional Information :

Northwestern Medicine is an equal opportunity employer (disability VETS) and does not discriminate in hiring or employment on the basis of age sex race color religion national origin gender identity veteran status disability sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and at times internal transfers. If you are offered a position with us you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check.  Results are evaluated on a case-by-case basis and we follow all local state and federal laws including the Illinois Health Care Worker Background Check Act.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical emotional and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family. 

Remote Work :

No

Employment Type :

Full-time