Culinary Administrator Chef Secretary (Pre Opening) Waldorf Astoria
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Job Location:
Kuala Lumpur - Malaysia
Monthly Salary:
Not Disclosed
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
About Hilton
With thousands of hotels across more than 100 countries and territories Hilton offers exceptional opportunities to inspire and delight. From warm welcomes to unforgettable dining experiences we bring hospitality to life through every detail. Our portfolio includes Waldorf Astoria LXR Conrad Canopy Curio Collection DoubleTree Hilton Garden Inn Hampton and many more.
If you understand the vital connection between organization communication and operational success you may be the talent were seeking. At Hilton we never forget our purpose: to delight our guests our Team Members and our owners.
Role Overview
Are you highly organized detail-oriented and passionate about supporting world-class culinary operations
We are seeking a proactive Culinary Administrator / Chef Secretary to support the Executive Chef and the culinary leadership team during the hotels pre-opening and ongoing this essential position you will manage administrative workflows coordinate communication maintain documentation and ensure the culinary department functions smoothly and efficiently.
If you excel in a dynamic environment and enjoy being the backbone of a high-performing team this role offers you an exciting opportunity to make a meaningful impact.
What Will I Be Doing
Administrative Support & Coordination
- Provide comprehensive administrative assistance to the Executive Chef and culinary leadership team.
- Manage calendars schedule meetings coordinate appointments and organize departmental events.
- Prepare and distribute reports meeting minutes memos and internal communications.
- Coordinate travel arrangements training schedules and departmental logistics as needed.
Documentation & Compliance
- Maintain accurate filing systems for departmental records SOPs training materials and operational manuals.
- Assist with creating and updating culinary SOPs recipe cards kitchen operational documents and checklists.
- Support compliance with HACCP food safety documentation and internal audit requirements by ensuring proper record-keeping.
- Monitor and track document versions to ensure consistency and regulatory alignment.
Operational & Financial Support
- Assist with purchasing requests quotations supplier communication and tracking of kitchen supplies and operating equipment.
- Support cost-control processes including monitoring invoices updating inventory spreadsheets and managing petty cash records.
- Help prepare departmental budgets forecasts and month-end reports.
- Coordinate with Finance Procurement Engineering and other departments to facilitate smooth administrative operations.
Communication & Culinary Team Support
- Serve as a central communication point between the culinary team other hotel departments and external partners.
- Support onboarding and training processes by preparing documentation distributing materials and coordinating sessions.
- Assist in organizing menu tastings F&B promotions photo shoots and special events in collaboration with Marketing and F&B teams.
- Help coordinate uniform distribution team rosters and attendance tracking.
Pre-Opening Responsibilities
- Develop and organize pre-opening checklists equipment inventories supplier lists and training schedules.
- Assist in setting up office systems internal communication structures and workflow processes for the culinary department.
- Ensure all administrative tools documentation and operational resources are prepared ahead of opening.
EOE/AA/Disabled/Veterans
What Are We Looking For
A successful Culinary Administrator / Chef Secretary at Hilton should demonstrate the following:
- Diploma or degree in Hospitality Management Business Administration or related field.
- Previous administrative experience preferably within a culinary hospitality or hotel environment.
- Strong organizational skills with the ability to manage multiple priorities efficiently.
- Excellent communication skills and professional etiquette both written and verbal.
- High proficiency in Microsoft Office (Word Excel PowerPoint) and familiarity with hotel systems is an advantage.
- Attention to detail accuracy in documentation and a proactive solution-oriented attitude.
- Ability to maintain confidentiality and handle sensitive information.
- Fluency in English; additional languages are an advantage.
What Is It Like to Work for Hilton
Hilton is a global hospitality leader known for exceptional service innovation and a commitment to creating unforgettable experiences. Our visionto fill the earth with the light and warmth of hospitalitybrings us together every day as one team.
Our Team Members are the heart of our success and we take pride in fostering a culture where you can learn grow and build an exciting rewarding career.
Required Experience:
Unclear Seniority
Key Skills
- Web Content
- Editor-In-Chief
- Freelance Writers
- Press Releases
- Online
- HTML
- SEO
- Internet
- Content Marketing
- Edit Copy
- Editorial Staff
- News Stories
- Analytics
About Company
Stay at Avatar Hotel Santa Clara, Tapestry Collection by Hilton and uncover the unexpected at our one-of-a-kind hotel. As part of Hilton's Tapestry Collection, we are perfect for guests seeking an uncommon experience and peace of mind.
