Personal Assistant
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Location: Singapore
About the Company
We are a boutique Singapore-based interior design and renovation studio committed to delivering exceptional end-to-end residential projects. Our focus is on collaborative transparent and high-quality execution ensuring a seamless journey from initial concept to final project delivery.
Role Overview
We are seeking a highly organized discreet and proactive Personal Assistant (PA) to provide comprehensive support to our Founder. This pivotal role is perfect for a self-starter who thrives in a creative fast-paced environment and possesses the multitasking ability to handle both high-level administrative tasks and hands-on project support ensuring the entire studios operations run smoothly as we continue to scale. You will be the Founders right hand managing both business and personal priorities.
Key Responsibilities
Executive & Administrative Support
Manage the Founders complex calendar appointments and daily schedule with high precision and foresight;
Coordinate internal meetings external studio visits critical client presentations and detailed travel arrangements;
Screen and prioritize emails messages and incoming requests ensuring rapid triage and timely responses on the Founders behalf;
Prepare meeting agendas accurately take meeting notes and diligently track all resulting action items across teams.
Operations & Studio Coordination
Assist with the organizational aspects of projects managing timelines and ensuring timely follow-ups with key vendors contractors and specialized suppliers;
Support the Founder in logistics management including coordinating design samples organizing mood boards managing product orders and overseeing procurement timelines;
Maintain highly organized digital and physical filing systems for critical documentation including contracts invoices and project history;
Collaborate with managers and team leaders across departments to maintain and improve small internal processes necessary to ensure smooth efficient studio operations.
Client & Partner Communication
Serve as a professional polished and friendly point of contact for clients and partners on behalf of the Founder and the studio;
Draft professional correspondence schedule client check-in calls and prepare essential presentation materials and documents;
Assist in the seamless onboarding process for new clients and coordinate the efficient flow of information between external parties and the internal design team.
Creative & Brand Support (As Needed)
Assist in creative discovery by gathering inspiration conducting light market research and sourcing design materials for upcoming residential projects;
Provide coordination support for professional photoshoots manage social media scheduling or assist with light marketing tasks depending on your skillset;
Support the preparation of high-impact pitch decks lookbooks or detailed design proposals.
Personal Assistance
Handle personal errands manage reservations coordinate appointments and assist with miscellaneous daily tasks to free up the Founders time;
Manage small household or lifestyle tasks that allow the Founder to maintain focus and prioritize the studios business demands.
Qualifications
Proven experience (2 years preferred) as a Personal Assistant Executive Assistant or a similar high-support administrative role. Experience in a creative design-focused or architecture firm is a significant advantage;
Exceptional organizational skills stellar time-management abilities and impeccable attention to detail.
A high level of discretion professionalism confidentiality and emotional intelligence;
Strong written and verbal communication skills with the ability to draft professional correspondence confidently;
Comfortable juggling multiple often competing priorities and swiftly adjusting to shifting needs in a dynamic environment;
Proficiency with Google Workspace (Calendar Docs Sheets) and experience with task/project management tools (e.g. Asana Notion Trello);
A proactive solutions-oriented can-do attitude with a genuine passion for supporting creative and operational excellence.
Why Join Our Team
This is a unique opportunity to work at the heart of a flourishing design studio gaining direct insight into the high-end design and renovation industry. You will be instrumental in the Founders success and the efficient execution of all our high-profile projects. We offer a highly collaborative environment where your contributions are immediately recognized and valued.
Key Skills
- Senior Care
- Time Management
- Google Docs
- Hoyer Lift
- QuickBooks
- Infection Control Training
- Caregiving
- Office Experience
- Personal Assistant Experience
- Home Care
- Alzheimers Care
- Administrative Experience
