Executive Assistant-Operations

POSITION SUMMARY:

The Executive Assistant-Operations will be experienced in handling a wide range of leadership support and can work independently with little or no supervision. This individual must be extremely well organized flexible and strive under the challenges and pressure of supporting a growing organization. This candidate will need to balance multiple priorities while remaining proactive adaptable and efficient. Strong written and verbal communication skills strong decision-making ability and attention to detail are extremely important in this role. Must be able to handle confidential and sensitive information with discretion.

RESPONSIBILITIES:

Administrative and Project Coordination

• Maintain clear communication with all levels of management and employees often dealing with confidential information
• Act as the liaison providing first line of visibility and interaction with senior leaders of the firm
• Ability to ensure information is relayed and presented clear and concisely
• Complete routine/non-routine projects and assignments which may include drafting and reviewing presentations correspondences contracts surveys or other confidential documents
• Conduct research compile data and prepare documentation for consideration and presentation by or to leaders committees and board of directors
• Perform special projects and other functions to support the business as assigned or proactively performed

Calendar Management / Meeting Coordination

• Manage and maintain leaders calendars manage conflicts identify and anticipate preparation needed for meetings
• Schedule and manage on-site off-site and virtual meetings across U.S. and international time zones
• Prepare agendas solicit agenda topics set meeting dates manage attendance and distribute notifications (pre/post updates)
• Take notes during meetings and distribute via email SharePoint

Travel Coordination / Expense Management

• Arrange travel logistics including transportation and accommodations based on leaders preferences and schedules
• Prepare detailed travel itineraries including all travel details meeting schedules and contact information
• Track travel expenses compile receipts and submit expense reports in a timely manner for reimbursement

Budget / Billing Management

• Work closely with the billing team on invoice preparation payment processing and generating billing reports
• Maintain and update client or vendor information in billing software
• Ensure all billing practices adhere to company policies and regulatory requirements

Additional responsibilities may include

• Provide backup support to other EAs when needed
• Assist in project management by coordinating with teams and following up on project statuses
• Independently identify and initiate process improvement opportunities with limited direction
• Support leaders as needed outside of regular business hours
• Occasional travel and flexibility in working hours to accommodate global meeting schedules.

SKILLS & QUALIFICATIONS REQUIRED:

• The ideal candidate must have minimum 7 years of professional experience as an executive or office administration assistant fulfilling a wide range of executive support functions.
• The ideal candidate must have proven ability to manage project timelines dependencies and
• The ideal candidate must have expertise with Microsoft Office including Outlook Teams SharePoint and Office
• The ideal candidate must have the knowledge in travel and expense related software such as Concur and
• Must have strong knowledge of applications to support the team: TEAMs SharePoint PowerPoint Word Excel. Must be able to translate ideas into Must figure out processes needed to get things done and then organizes activities around and towards those processes.
• Must have the ability to forecast see ahead and anticipate issues plans adjusts and acts Makes connections among seemingly unrelated notions.
• Must be able to advance work and priorities sometimes without the complete picture or Uses past answers to become more self-sufficient. Demonstrates awareness of changing demands and requirements is sensitive to watches and monitors reactions and changes /adjusts accordingly. Able to shift gears self-manage time and tasks and transition across duties and priorities easily throughout the day.
• Must be able to perform independently autonomously and with little Able to translate experience and knowledge from one situation to the next. Understands dependencies and applies perspective of the organization.

LOCATION:

This is a remote role. This job posting is expected to close on December 17^th 2025.

COMPENSATION:

The overall salary range for this role is $78800 - $145130. For candidates residing in:

• Alaska California Connecticut Illinois Maryland Massachusetts New Jersey New York City Newark San Jose San Francisco Pennsylvania Virginia Washington or the District of Columbia the salary range is $90620 - $145130.
• All other locations the salary range is $78800 - $126200.

A combination of factors will be considered including but not limited to education relevant work experience qualifications skills certifications etc.

ROLE CLASSIFICATION:

This is a fulltime non-exempt overtime eligible role; overtime eligible after 40 hours of work.

BENEFITS:

We offer a comprehensive benefits package designed to support employees health financial security and well-being. Benefits include:

• Medical Dental and Vision Coverage for employees dependents and domestic partners.
• Employee Assistance Program (EAP) Confidential support for personal and work-related challenges.
• 401(k) Plan Includes a company matching program and profit-sharing contributions.
• Discretionary Bonus Program Recognizing employee contributions.
• Flexible Spending Accounts (FSA) Pre-tax savings for dependent care transportation and eligible medical expenses.
• Paid Time Off (PTO) Begins accruing on the first day of work. Full-time employees accrue 15 days per year and employees working less than full-time accrue PTO on a prorated basis.
• Holidays A minimum of 10 observed holidays per year.
• Family Building Benefits Includes adoption and fertility assistance.
• Paid Parental Leave Up to 12 weeks of paid leave for employees who meet eligibility criteria.
• Life Insurance & AD&D 100% of premiums covered by Milliman.
• Short-Term and Long-Term Disability Fully paid by Milliman.

ABOUT MILLIMAN:

Independent for over 77 years Milliman delivers market-leading services and solutions to clients worldwide. Today we are helping companies take on some of the worlds most critical and complex issues including retirement funding and healthcare financing risk management and regulatory compliance data analytics and business transformation.

Through a team of professionals ranging from actuaries to clinicians technology specialists to plan administrators we offer unparalleled expertise in employee benefits investment consulting healthcare life insurance and financial services and property and casualty insurance.

EQUAL OPPORTUNITY:

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation national origin disability or status as a protected veteran.

Required Experience:

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