Program Specialist, Center for Leadership and American Principles

Department:

Center for Leadership and American Principles

Salary:

$45000.00 annually

Normal Work Schedule:

8:00 a.m. - 4:30 p.m. Monday Friday with some evenings or weekends for special events

Job Summary:

Under the supervision of the Director of the Center for Leadership and American Principles (the Center) the Program Specialist serves as the administrative anchor for the Centers operations. This role requires initiative attention to detail and the ability to anticipate administrative needs in a fast-paced environment. The specialist supports the Centers expanding programs by managing operational workflows coordinating events assisting with communications and maintaining relationships with internal and external partners. This position is funded through September 30 2028 with potential extension based on funding availability.

This role is ideal for candidates with prior administrative experience at a university or highly motivated individuals who can quickly learn institutional systems and processes to contribute effectively with minimal supervision.

Duties and Responsibilities:

• Administrative Operations
  • Provide confidential administrative support and serve as the administrative representative of the Center
  • Manage calendars meetings conference calls and correspondence
  • Maintain electronic and paper records filing systems and reports
  • Process payments create requisitions receive purchase orders and maintain budget records
  • Maintain office inventory and equipment
• Event and Program Support
  • Assist with planning and logistics for Center events including room reservations vendor coordination and university approvals
  • Prepare materials supplies and food for events; some may occur evenings or weekends
  • Submit and track Facilities requests as needed
• Assist with social media marketing materials registration forms Zoom webinars and posting routine updates
• Customer Service and Outreach
  • Serve as a liaison for students faculty staff K12 educators and other stakeholders
  • Support outreach to school districts civic organizations and other Center partners
• Train schedule and supervise student employees as needed
• Other Duties
  • Prepare and submit staff and student payrolls as needed
  • Refine workflows and carry assignments to completion with minimal supervision
  • Perform other duties as assigned

Required Minimum Qualifications:

• High School diploma or equivalent.

Preferred Qualifications:

• Prior administrative experience in a higher education environment preferably at Jacksonville State University.
• Familiarity with internal Jacksonville State University units workflows and policies for purchasing travel and academic support
• Initiative self-motivation and ability to carry projects from concept to completion with minimal supervision
• Familiarity with American political thought civic education and/or professional learning for K12 educators
• Experience with Microsoft Excel for data entry and basic analysis
• Experience processing payments requisitions purchase orders and maintaining budgets
• Familiarity with Banner and/or Chrome River systems
• Four (4) years equivalent experience in clerical or administrative support

Required Documents:

1. Cover Letter
2. Resume

Employee Benefits:

JSU strives to provide a great quality of life to our employees through an attractive competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
  • Alabama Teachers Retirement System (TRS)
  • RSA-1 Deferred Compensation
  • 403-B Retirement Annuity (TIAA)
• Health Insurance
  • Medical (PEEHIP)
  • Optional plans: vision dental flexible spending plan dependent care cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits please visit our website.

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