Resources & Invoicing Coordinator

ACCIONA is a global company leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65000 professionals present in more than 40 countries across the five continents all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference promote sustainable development and find solutions to the biggest global challenges including climate change overpopulation and water scarcity Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction operation and maintenance of projects. Currently involved in some of Canadas largest infrastructure projects ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates.

The Resources & Invoicing Coordinator plays a key role in supporting monthly reporting resource tracking cost documentation invoicing preparation and commercial/contractual compliance activities. This position ensures alignment with project controls processes and transparency across all invoicing and resource management workflows.

• Oversee in conjunction with the Cost Control team the timesheets from the Designer.

• In coordination with the Technical Team will review and validate the number of resources and worked time per each deliverable.

• Assist in the evaluation of the resources needed in case of changes and variances to complete design.

• Oversee and comment the Designer business cases.

• Monitor the progress of the design in term of time consumed and resources in comparison with the forecast.

• Contribution to the preparation review and submittal of the workplans and forecast.

• Assist and contribute to the client reconciliations and costs audits by organizing and presenting required documentation.

• Prepare and compile monthly invoicing packages including backup documentation cost summaries progress evidence and resource data.

• Maintain project logs spreadsheets and databases related to resource allocations cost capture and invoicing deliverables.

• Review and validate supporting documentation (timesheets delivery tickets reports progress photos activity logs) for accuracy prior to submission.

• Support preparation of progress evidence required by the client or independent certifier including resource summaries and cost verification records.

• Track change order-related resource impacts support documentation of extra work and ensure proper cost coding for recoverable expenditures.

• Assist in preparing monthly cost reports forecasting data and financial status updates for project leadership.

• Coordinate invoice review cycles ensuring timely internal approvals and submission to the client.

• Maintain organized digital and physical records of all the design invoicing resource and financial-related documentation in accordance with project controls processes.

• Diploma or degree in Business Administration Accounting Finance or a related field is preferred.

• 25 years of experience in invoicing project controls support accounting or financial coordinationpreferably on construction or engineering projects.

• Strong understanding of cost tracking principles invoicing workflows and project documentation requirements.

• Proficiency with Excel and financial reporting tools; experience with ERP or project accounting systems is an asset.

• Ability to interpret supporting documentation such as timesheets delivery tickets progress reports and cost logs.

• Strong organizational skills with high attention to detail and accuracy.

• Ability to work collaboratively with multidisciplinary teams under tight deadlines.

• Excellent communication and documentation skills.

ACCIONA is committed to fostering cultivating and preserving a culture of diversity equity and inclusion. We believe that our differences strengthen us and that we should reflect the communities we serve in our workforce.

We are also committed to creating an accessible and barrierfree recruitment process and workplace. We welcome applications from all qualified individuals including those with disabilities and we will provide accommodations throughout the hiring process upon request.

If you require a disabilityrelated accommodation at any stage in the recruitment or selection process please contact Jeremy Lawson .We will work with you to meet your needs.

ACCIONA has been given the Top Employer& 2025 certification in Canada as well as the Top Employers North America& 2025 seal which certifies the companys commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent we work to foster an inclusive environment that promotes respect belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin circumstances background or condition.