Job Description Summary

Job Description

Pima Countys Regional Wastewater Reclamation Department is seeking a motivated and detail-oriented Buyer I to support daily purchasing operations. This role is responsible for processing purchase requisitions locating competitive sources and pricing obtaining quotes and placing orders for a wide range of supplies and equipment. The Buyer I works closely with vendors and internal staff to ensure accurate ordering timely deliveries and compliance with County purchasing regulations. This position is ideal for candidates who are organized customer-focused and interested in developing a career in public sector purchasing and procurement.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments needs and will be communicated to the applicant or incumbent by the supervisor.

• Receives and reviews purchase requisitions for completeness and accuracy of information for a variety of general merchandise orders made by a department;

• Establishes and maintains phone mail or personal contact with vendors and their representatives;

• Interviews vendors and develops lists of vendors for type of goods purchased and to whom requests for bids are to be sent;

• Locates and keeps records of sources of supply for various supplies and equipment;

• Secures quotations and places orders for purchases when bids are not required;

• Reviews journals and publications to become familiar with new products and sources of supply;

• Maintains files of current catalogs specifications and prices;

• Discusses purchases product needs and product quality with other departments;

• Assists departments in filling order specifications for accuracy and in assuring conformity to County purchasing regulations;

• Expedites shipments and deliveries by following up with vendors trucking companies railroads and other common carriers;

• Gathers information for bid specifications;

• Issues delivery orders.

Minimum Qualifications:

Two years of professional buying experience.

(Coursework from an accredited college or university in business purchasing materials management or a closely related field as determined by the department head at the time of recruitment may substitute.)

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):

• Minimum one (1) year experience purchasing capital assets for a government agency.

• Minimum one (1) year experience using Maximo or similar Computerized Maintenance Management System (CMMS) software for procuring specialized materials and services through work orders.

• Minimum one (1) year experience preparing documentation for competitive bid solicitations cooperative agreements and sole-source procurements.

• Minimum one (1) year experience purchasing specialized materials and services using Workday or similar ERP software.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates:Valid driver license is required at time of application.ValidAZdriver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory requirements will be determined by position.

Working Conditions: Working conditions will be determined by position.

EEO Information:Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.