Exceptional Student Services (ESS) Section
Phoenix Location

Salary: $49000 to $55000

Grade: 19

Closing Date: 12/16/2025

This position will work closely with the Director of Professional Learning & Sustainability and education program specialists to design implement and evaluate statewide program projects and team workflows. Occasional in-state travel may be required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Coordinate services for ESS Professional Learning & Sustainability (PLS) professional learning and recruitment & retention events (both in-person and online) including but not limited to securing training facilities and catering services managing participant registration/payment troubleshooting registration challenges preparing materials (i.e. form development ordering supplies print/graphic design requests compiling training packets producing name badges loading/unloading materials etc.) answering questions about the training; providing on-site registration setting up and cleaning up at the venue and providing technology support for online professional learning
Monitor and evaluate the procedures of program projects for efficiency and effectiveness
Coordinate services for select PLS contracts and projects
Communicate with vendors institutes of higher education and public education agencies regarding contract requirements and deliverables ensuring required documentation and reports are received and timelines are met
Collect and review contract deliverables in collaboration with the PLS Director and PLS Specialists to ensure compliance with contract requirements
Review and approve contract invoices and supporting documentation for payment
Track budgets and produce data reports on project activities expenditures and outcomes
Answer phone calls monitor assigned inboxes process and route incoming correspondence from shared inboxes and telephone to appropriate personnel and provide customer service regarding routine questions from public education agencies state agencies and parents
Coordinate services for team meetings interviews and technical assistance visits; reserve conference rooms venues virtual platforms and lodging as requested
Provide assistance with processes policies procedures and implementation of travel arrangements and travel claims for the director and staff
Assist in the preparation editing revising and tracking of responses proposals reports applications technical assistance documents and data reports
Update modify and create accessible materials for public use and implement webpage updates

Knowledge in:
Project management tools and strategies
Event registration and preparation procedures for meetings and professional events
Excellent knowledge of English grammar and punctuation
Effective strategies for administrative support
Applicant must be a current ADE employee

Skills in:
Excellent time management in planning analyzing and coordinating multiple activities and establishing priorities
Attention to detail including proofreading/editing
Data collection information tracking researching compiling and summarizing data for reports to identify effectiveness and suggestions for improvement
Preparing written reports and other types of professional documents (i.e. user guides manuals memos contracts emails etc.)
Exemplary customer service and strong interpersonal
Excellent problem-solving and decision-making
Intermediate to advanced skills in using Microsoft Suite products

Ability to:
Plan coordinate analyze and establish priorities
Synthesize data
Establish and maintain effective working relationships
Work in collaboration with various personalities other agency personnel and the public
Organize implement and coordinate multiple projects and collaborations simultaneously
Work independently and demonstrate initiative and creativity
Develop effective operating procedures
Organize advertise and support statewide professional learning and monitor attendance and outcomes

Preference will be given to those applicants with Associates or Bachelors degree and technical skills to manage software platforms and website development.

Offers are contingent upon successful completion of all background and reference checks required documents and if applicable a post-offer medical/physical evaluation.
If this position requires driving or the use of a vehicle as an essential function of the job then the following requirements apply. Drivers License Requirements.
All employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

Affordable medical dental life and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4:00 hours bi-weekly for the first 3 years
Sick time accrued at 3:42 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page.

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment subject to waiting period. On or shortly after your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling or emailing Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

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