Early Childhood Learning Center (ECLC) Operations Manager

ECLC Operations Manager

Position Summary
The Operations Managers a full-time position supporting the four ACA Early Childhood Learning Center (ECLC) programs. This role blends operational leadership with high-level administrative and billing responsibilities. The position ensures consistent high-quality operations across multiple preschool sites; supports regulatory compliance; manages administrative and billing systems; and helps maintain positive relationships with families staff and community partners.

Key Responsibilities

1. Leadership & Program Operations

• Support the ECLC Director
• Develop implement and monitor operational systems across all ECLC sites.
• Work collaboratively with K-8 school administrative teams and church administrative teams.

1. Family & Community Engagement

• Coordinate and conduct tours for prospective families.
• Be knowledgeable with programs such as Brightwheel and Class Dojo to be able to assist families
• Support partnerships with community organizations and vendors.

1. Enrollment & Scholarship Management

• Track new admissions and maintain enrollment spreadsheets.
• Collect and organize enrollment paperwork.
• Manage Early Learning Scholarship and County Child Care Assistance processes including tracking communication and documentation.

1. Administrative Systems & Communication

• Work with ACA marketing to maintain current website and program materials.
• Coordinate special events including planning purchasing promotion and event-day support.
• Order supplies using approved vendors and maintain inventory awareness.

1. Billing & Financial Coordination

• Set up billing track payments and maintain accurate billing records.
• Manage scholarship invoicing reimbursement tracking and documentation.
• Partner with ACA Finance Department to ensure accurate payment reconciliation.

Benefits Overview:

Ascension Catholic Academy provides a comprehensive benefits package designed to support our employees health financial security and work-life balance. Our benefits include medical and dental insurance coverage for employees and their eligible dependents with options for a Health Savings Account (HSA) or a Flexible Spending Account (FSA) depending on the chosen health plan. Employees receive life insurance with the option for supplemental coverage as well as long-term disability protection. We offer a 403(b) retirement plan with a 3% employer match for retirement planning. Full benefit details terms and conditions are outlined in Ascensions Employee Handbook and plan documents available upon request. Eligibility for certain benefits may vary based on employment status and length of service.

Starting Salary: $60320

Starting salary is determined by the candidates teaching experience and education level

Ascension Catholic Academy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment.

Required Qualifications

• Associates degree in Early Childhood Education Business Administration Human Services or a related field.
• Minimum of 2 years of administrative experience preferably in an education childcare or nonprofit setting.
• Strong understanding of early childhood operations licensing or compliance systems.
• Demonstrated proficiency with spreadsheets databases and digital record-keeping.
• Excellent written and verbal communication skills.
• Strong organizational abilities with consistent attention to detail.
• Ability to multitask prioritize and manage time in a fast-paced environment.
• Ability to maintain confidentiality regarding family staff and program information.
• Ability to lift and move up to 40 pounds as needed for classroom or event support.

Preferred Qualifications

• Bachelors degree in Early Childhood Education Business Administration Education Administration or a related field.
• Experience in early childhood education settings particularly preschool or childcare programs.
• Familiarity with Minnesota DHS licensing standards Parent Aware CACFP and MDH immunization audits.
• Experience with tuition billing scholarship processing or financial tracking.
• Fluency in Spanish

Starting Salary: $60320

Required Experience:

Manager