Accounts Receivable & Collections Specialist

Gainesville, FL - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Department:

Finance

Job Summary

Key Responsibilities

Accounts Receivable

Process customer invoices accurately and in a timely manner.
Apply customer payments (checks ACH wire credit card) to the correct accounts and invoices.
Prepare daily cash receipts and reconcile AR subledger to the general ledger.
Monitor aging reports and identify delinquent accounts.
Research and resolve billing discrepancies or payment issues.
Maintain detailed and organized customer account records.
Serves as secondary support for daily bank deposit activities.

Collections

Conduct timely collection activities for past-due accounts via phone email and written communication.
Work collaboratively with customers to resolve outstanding balances while maintaining professionalism.
Investigate and resolve payment disputes chargebacks and short-payments.
Negotiate payment arrangements when necessary.
Escalate accounts for further collection action when appropriate.

Reporting & Process Improvement

Prepare and analyze AR aging reports for management.
Assist with month-end close activities including AR reconciliations and journal entries.
Recommend and support process improvements to strengthen the AR and collections functions.
Ensure compliance with company policies and relevant regulations.

Qualifications

Associate or Bachelors degree in Accounting Finance Business or related field (or equivalent experience).
2 years of experience in accounts receivable billing or collections preferred.
Strong understanding of accounting principles related to AR.
Proficiency with accounting/ERP systems and Microsoft Excel.
Excellent communication and customer service skills.
Strong attention to detail organization and ability to prioritize.
Problem-solving mindset with the ability to work both independently and collaboratively.

PHYSICAL DEMANDS

Requires sitting standing and occasional light to medium lifting. Some travel may be required.

The Perks of Joining Our Team:

We believe in taking care of our team. Youll enjoy a comprehensive benefits package designed to support your well-being and financial future:

Comprehensive Health Benefits: Medical Dental Vision Short-Term/Long-Term Disability Insurance Life insurance and more.
Time to Recharge: Paid Time Off and Holiday Pay.
Focus on Your Wellness: We offer a robust Employee Wellness Program.
Invest in Your Future: 401(k) with a company match.
Support System: Employee Assistance Program provides confidential support and counseling.
Get Rewarded for Referring Great People: Employee Referral Program.

Please note while this job description is a comprehensive overview additional responsibilities may be part of the role.

ProCare Rx will never ask for a financial commitment from an applicant as part of our recruitment process. All interviews are conducted in-person OR through video conference invitations from official company emails. For inquiries please contact our recruitment team at

ProCare Rx is an Equal Opportunity Employer.

Required Experience:

Key ResponsibilitiesAccounts ReceivableProcess customer invoices accurately and in a timely manner.Apply customer payments (checks ACH wire credit card) to the correct accounts and invoices.Prepare daily cash receipts and reconcile AR subledger to the general ledger.Monitor aging reports and identif...