Accounts Payable Analyst

• Partner with the Event Planning and FP&A teams to ensure all contracted payments are properly entered scheduled and processed on time
• Accurately code and enter complex multi-line invoices into the accounting system
• Route invoices for approval ensuring compliance with contractual deadlines
• Process venue payments and refunds
• Respond quickly to urgent or last-minute requests demonstrating flexibility and strong prioritization skills without compromising accuracy

• Serve as the point of contact for event and venue-related inquiries and payment issues
• Support vendor onboarding and maintain accurate records
• Ensure all required vendor documentation is collected verified and maintained including W-9s tax forms and banking details for compliance and accuracy
• Build strong working relationships with key internal business partners

• Review and process employee expense reports in compliance with company policy
• Confirm supporting documentation and accuracy of coding
• Respond to employee questions regarding reimbursement and policy adherence

• Collaborate with FP&A to ensure accurate event-related accruals
• Assist the GL team by providing support for accrual and other closing activities during month-end
• Provide audit support and documentation when needed
• Assist with year-end 1099 and 1042-S preparation ensuring vendor data is accurate and complete

• Maintain organized audit-ready records of all accounts payable transactions
• Ensure accounts payable processes are compliant with internal policies and controls

• 3 to 5 years of accounts payable experience
• Experience processing high volumes of invoices and vendor payments
• Strong interpersonal skills and comfort working across departments and with external vendors
• A track record of continuously seeking opportunities to streamline processes and improve efficiency
• Excellent written and verbal communication skills
• A self-starter mindset with the ability to take ownership and find solutions independently
• Strong attention to detail and organizational skills
• Intermediate Excel skills including pivot tables and VLOOKUPs/XLOOKUPs
• Experience with ERP systems such as NetSuite Ramp or preferred

• You bring ideas and are not afraid to suggest a new way of doing things
• You stay calm under pressure and thrive in fast-paced environments
• You ask why not just what or how and push for smarter ways to work
• You are a team player but comfortable working independently with minimal supervision

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