Payroll Supervisor (1218) Dept. of Public Health (160919)

According to Civil Service Commission Rule 109 the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

• Plans assigns and reviews the duties of subordinate employees engaged in the preparation of timerolls payroll and personnel records and related reports.
• Oversees the overall operation of the certification division; reviews the certification of eligible from lists the processing of appointments and coordinates same with the payroll audit division.
• Interprets pertinent labor contract provisions charter and administrative code provisions civil service rules annual salary and salary standardization ordinances departmental rules and other documents governing employees pay and benefit rights; provides written and oral explanations to management union officials and employees.
• Participates in conferences and staff meetings relating to departmental activities civil service rule changes and new procedures to improve payroll operations; participates in meetings regarding electronic data processing and its application to payroll and personnel operations.
• Confers with the Controllers office departmental representatives Health Service System and Retirement System in connection with the interpretation and application of various laws codes rules accounting controls and other matters pertaining to payroll operations.

The 1218 Payroll Supervisor also performs other related duties as required.

Qualifications :

Minimum Qualifications - Required

EXPERIENCE: Five (5) years of progressively responsible clerical and office experience in the preparation and maintenance of detailed and complex payroll and personnel records and reports including at least four (4) years of responsible supervisory experience.

Substitution:

• Completion of thirty (30) semester/forty-five (45) quarter units of coursework from an accredited college university or business school with a minimum of twelve (12) semester/eighteen (18) quarter units of coursework in business administration accounting mathematics human resources or a closely related field may substitute for one (1) year of the required non-supervisory experience

OR

• Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association may substitute for one (1) year of the required non-supervisory experience.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

One year of full-time employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week).

Important Note: Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Please be aware that any misrepresentation of this information may disqualify you from this recruitment or future job opportunities.

Additional Information :

Selection Procedures:
After application submission candidates deemed qualified must complete all subsequent steps to advance in this selection process which includes the following.

Assessment Component
Candidates that meet the minimum qualifications will be invited to participate in Supplemental Questionnaire exam that is designed to measure the knowledge skills and abilities in job related areas which may include but not be limited to: knowledge of modern office methods and procedures and the operation and use of office machines and equipment; knowledge of payroll preparation and record keeping procedures applicable laws ordinances policies rules and regulations governing the preparation and process of payroll and personnel records and reports; knowledge of electronic data processing application to payroll operations; ability to develop policy for a complex payroll function in a large systems; ability to develop constructive changes and initiative to continually meet payroll deadlines for a large department; ability to supervise the work of subordinates; and ability to maintain a variety of complex payroll and personnel records and prepare important reports.

Supplemental Questionnaire Examination (Weight: 100%): Candidates must achieve a passing score on the Supplemental Questionnaire exam in order to continue in the selection process and will be placed on the confidential eligible list in rank order according to their final score.

Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Certification
The certification rule for the eligible list resulting from this examination will be theRule of TenScores.

Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so applicants can view the ranks final scores and number of eligible candidates. Applicant information including names of applicants on the eligible list shall not be made public unless required by law. However an eligible list shall be made available for public inspection upon request once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g. as a result of appeals) as directed by the Human Resources Director or the Civil Service Commission. For more information visit duration of the eligible list resulting from this examination process will be 6 months and may be extended with the approval of the Human Resources Director.

How to apply:
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit and begin the application process. 

Our e-mail communications may come from more than one department so please make sure your email is set to accept messages from all of us atthis link. 

Applicants may be contacted by email about this recruitment therefore it is their responsibility to contact the Analyst if they update their email address. 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Terms of Announcement and Appeal Rights:

This is a Position-Based Test (PBT) administered in accordance with Civil Service Rule 111A.

Applicants must be guided solely by the provisions of this announcement including requirements time periods and other particulars except when superseded by federal state or local laws rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at  The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is abuse of discretion or no rational basis for establishing the position description the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. 

Additional information regarding Employment with the City and County of San Francisco: 

• Information about the Hiring Process 
• Conviction History 
• Employee Benefits Overview 
• Equal Employment Opportunity 
• Disaster Service Workers
• Reasonable Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement
• Veterans Preference
• Seniority Credit in Promotional Exams

If you have any questions regarding this recruitment or application process please contact the analyst Herbert Chau at or . 

We may use text messaging to communicate with you on the phone number provided in your application. The first message will ask you to opt in to text messaging.

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

Remote Work :

No

Employment Type :

Full-time