Event Operations Junior Officer (IR-SG-VIGRAE)

Are you passionate about event coordination Come and join the Event Operations team at CERN Science Gateway addition to the Globe of Science and Innovation and inaugurated in October 2023 Science Gateway is CERNs new centre for scientific outreach and education. Its mission is to engage visitors of all ages with science technology and the people behind fundamental research through interactive exhibitions guided tours educational workshops and events. About 100 events for up to 800 participants are organised for the CERN community the general public and private parties at CERN Science Gateway Campus every year. This position is an excellent learning opportunity for someone seeking to gain first-hand experience in event operations within an international dynamic and mission-driven environment. Joining a team of two experienced Event Coordinators you will provide administrative logistical and organisational support for all events taking place at CERN Science Gateway Campus.

Your responsibilities

• Assist in handling event requests ; help coordinate and deliver technical visits of the venues.
• Support Event Coordinators in the preparation and delivery of CERN public and private events and provide on-site assistance during events when required (guest receptionprinted/digital signage logistical support) during and outside standard office hours.
• Contact internal stakeholders and external service providers as necessary; Contribute to smooth communication between technical communication security and other internal services.
• Create simple visual materials (digital or printed signage presentations information documents).
• Maintain calendars budgets and reports related to events.
• Help produce organise and archive event material such as briefings technical visits reports and logistical summaries.

Your profile

Experience:

• Some experience in event organisation logistics communication or administrative support is an asset but motivation and willingness to learn are key.
• Experience in an international or cultural/scientific environment is an advantage.

Skills:

• Good command of standard office software (Word Excel PowerPoint Outlook); ease with digital tools and data management systems; basic knowledge of visual communication and interest in design or digital display tools.
• Managing self: working well autonomously; taking on activities and tasks without prompting; remaining objective focused and productive in a stressful environment; focusing on solutions rather than problems.
• Working in teams: cooperating constructively with others in the pursuit of team goals.
• Solving problems: identifying defining and assessing problems taking action to address them.
• Communicating effectively: ensuring that information procedures and decisions are appropriately documented; expressing opinions ideas and suggestions with conviction and in a logical/structured manner; keeping to the point.
• Spoken and written both English and French.

Eligibility criteria:

• You are a national of a CERN Member or Associate Member State.
• By the application deadline you have a maximum of two years of professional experience since graduation in Event Management Hospitality Management (or a related field) and your highest educational qualification is either a Bachelors or Masters degree.
• You have never had a CERN fellow or graduate contract before.
• Applicants without University degree are not eligible.
• Applicants with a PhD are not eligible.

Additional Information :

Job closing date: 04.01.2026 at 23:59 CET.

Contract duration: 24 months with a possible extension up to 36 months maximum.

Working hours: 40 hours per week

Job flexibility: Fully Onsite

Target start date: 01-March-2026

This position involves:

• Work during nights Sundays and official holidays.
• A valid driving licence.

Job reference: IR-SG-VIGRAE

Field of work: International Relations

Benchmark job: 5A0020 - Communications/Public Relations /External Relations Professional

Global Benefits

• A monthly stipend between 5196-5716 Swiss Francs per month (tax free) depending on your degree.
• 30 days of paid leave per year plus 2 weeks annual closure.
• Coverage by CERNs comprehensive health insurance scheme (for yourself your spouse and children) and membership of the CERN Pension Fund.
• Family child and infant monthly allowances depending on your individual circumstances.
• A relocation package (installation grant and travel expenses) depending on your individual circumstances.
• Possibility to extend your contract up to 36 months.
• On-the-job and formal training including language classes.

Overview of CERN - Discover a world where the impossible is made possible!

At CERN the European Organization for Nuclear Research we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering technical scientific and administrative fields. Together we foster an environment where innovation and collaboration thrive.

Every day we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation and it remains central to our mission and continued success.

If you are ready to be part of a dynamic inclusive community pushing the boundaries of knowledge CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

More information about us here:

Remote Work :

No

Employment Type :

Full-time