Office Manager

Jeddah - Saudi Arabia

Monthly Salary: Not Disclosed

Experience Required: 1-3years

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Batterjee Medical College is seeking a highly organized and proactive professional to manage the daily operations of the Dean s Office. This role requires exceptional organizational communication and interpersonal skills to ensure smooth workflow effective coordination and professional representation of the Dean s Office.

Key Responsibilities

Oversee and manage the daily operations of the Dean s Office to ensure efficiency and professionalism.
Handle all incoming and outgoing communication on behalf of the Dean including emails phone calls and official correspondence.
Coordinate and manage official communications with external entities and corporate partners.
Represent the Dean s Office when interacting with students families and visitors addressing concerns and providing solutions with professionalism.
Prepare and distribute Minutes of Meeting (MoM) for all meetings held at the Dean s request to ensure proper follow-up.
Act as the main point of contact between the Dean s Office and internal departments as well as external stakeholders.
Maintain strict confidentiality when handling sensitive and confidential matters.
Track and follow up on the implementation of key decisions projects and initiatives.
Ensure professional representation of the Dean s Office in all official communications and public interactions.
Organize and maintain records files and documents to meet institutional requirements and allow easy access.
Assist the Dean in preparing reports presentations and official documents.
Manage special projects and assignments as directed by the Dean.
Arrange travel logistics for the Dean including itineraries bookings and related documentation.

Requirements

Education: Bachelor s degree in Business Administration Management or a related field.
Experience: Minimum of 2 years in office management or administrative roles.
Language: Fluency in English (spoken and written).
Technical Skills: Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Core Skills: Excellent organizational time management communication and interpersonal skills.

Technical Skills: Smart Board (Installation & Support) CCTV Systems (Installation, Configuration & Monitoring) Video Conferencing (Zoom, MS Teams, Webex) Sound Systems & Microphones Projector Calibration & Maintenance Strong coordination with IT, facilities, and vendor teams. AV Cabling and Control Systems (e.g., Extron, Crestron)

Key Responsibilities

Oversee and manage the daily operations of the Dean s Office to ensure efficiency and professionalism.
Handle all incoming and outgoing communication on behalf of the Dean including emails phone calls and official correspondence.
Coordinate and manage official communications with external entities and corporate partners.
Represent the Dean s Office when interacting with students families and visitors addressing concerns and providing solutions with professionalism.
Prepare and distribute Minutes of Meeting (MoM) for all meetings held at the Dean s request to ensure proper follow-up.
Act as the main point of contact between the Dean s Office and internal departments as well as external stakeholders.
Maintain strict confidentiality when handling sensitive and confidential matters.
Track and follow up on the implementation of key decisions projects and initiatives.
Ensure professional representation of the Dean s Office in all official communications and public interactions.
Organize and maintain records files and documents to meet institutional requirements and allow easy access.
Assist the Dean in preparing reports presentations and official documents.
Manage special projects and assignments as directed by the Dean.
Arrange travel logistics for the Dean including itineraries bookings and related documentation.

Requirements

Education: Bachelor s degree in Business Administration Management or a related field.
Experience: Minimum of 2 years in office management or administrative roles.
Language: Fluency in English (spoken and written).
Technical Skills: Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Core Skills: Excellent organizational time management communication and interpersonal skills.

Key Skills

Office Manager Experience
Microsoft Office
Management Experience
QuickBooks
Accounting
Office Experience
Dental Office Experience
Payroll
Administrative Experience
Eaglesoft
Human Resources
Bookkeeping

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About Company

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