| Education Qualifications: - Bachelors degree in engineering Information Technology Library & Information Science or related technical discipline. Masters preferred. Desirable Certifications: Certified Document Controller / Records Management (ARMA) DMS vendor admin certs (Aconex/ProjectWise/SharePoint) PMP or equivalent is an advantage. |
| Experience & Skill set: Experience & Domain Knowledge -
Minimum 15 years experience in document control within Infrastructure / EPC / Construction / sectors; with at least 5 years in a lead role managing multi-project operations (PAN-India / international exposure preferred). -
Proven experience implementing and administering enterprise DMS at scale; hands-on with transmittals revision control archival and legal holds. -
Experience preparing inspection/dispatch dossiers supporting third-party & client inspections and statutory submissions. Technical Skills & Software Proficiency -
Expert user and administrator of document control software (Aconex Oracle Primavera Unifier Bentley ProjectWise SharePoint/OneDrive ECM Documentum or similar). -
Advanced MS Office (Excel expert - pivot tables macros) Power BI / Tableau for dashboards; comfortable with basic SQL/scripting for data extracts. -
Familiarity with ERP/Project Control / QMS integrations and practical knowledge of ISO 9001 documentation controls EHS documentation (ISO 14001 / ISO 45001) and regulatory filing processes. Roles & Responsibilities: Key Responsibilities A. Policy Systems & Governance -
Develop and own the Corporate Document Control Policy Naming & Revision Conventions Retention & Archival Schedules Transmittal Procedures and DMS governance. -
Selectconfigure and administer DMS platforms (Aconex/Oracle/ProjectWise/SharePoint/other) and ensure secure integrations with Project Control QA/QC Contracts and Procurement systems. -
Implement and monitor folder structures access roles backup and legal-hold procedures. B. Implementation & Rollout -
Prepare an implementation roadmap and lead DMS rollouts at HQ and projects including change management. -
Create standardized trackers/registers for all document types (drawings submittals RFIs NCRs test certificates statutory permits contracts O&M manuals as-builts and other documents). -
Implement transmittal workflows and automated approval routing. C. Team Building & Operational Management -
Recruit train and manage a centralized Document Control team (HQ leads project Document Controllers). Define roles KPIs SLAs (retrieval time filing accuracy transmittal turnaround) and performance metrics. -
Deploy controllers to projects and provide ongoing coaching audits and competency development. D. Preservation Retrieval & Compliance -
Ensure version control secure storage redundancy and rapid retrieval capability (defined SLA). Manage archival destruction schedules and statutory submissions in line with contract and legal requirements (including international jurisdictional rules). -
Maintain inspection/dispatch dossiers ensure lot-wise documentation for third-party / client inspections and statutory audits. E. Reporting Dashboards & Continuous Improvement -
Produce consolidated dashboards and periodic reports for Corporate Quality Head: document status overdue approvals retrieval metrics audit readiness and corrective actions. -
Drive continuous improvement: process reviews gap analysis corrective actions from audits and lessons learned implementation. Key Result Areas (KRAs) / Performance Indicators | KRA | Performance Indicator / Deliverable | | DMS Rollout | Corporate DMS live at HQ and pilot projects within 6 months | | Document Availability | define retrieval SLA for urgent documents and ensure availability. | | Filing Accuracy | 98% of documents were correctly filed. | | Turnaround | transmittal / response adherence to SLA. | | Team Setup | Document Control team resourced for all active projects | | Audit Readiness | 100% client/government submission compliance; zero critical NCRs in audits | | Reporting | Monthly consolidated document control dashboard to Corporate Quality Head | Working Conditions & Travel Managerial & Behavioral Competencies required for this role: -
Highly process oriented meticulous attention to detail and strong data governance mindset. -
Excellent stakeholder management and communication skills able to coordinate with Projects Quality Procurement Contracts IT and Clients. -
Leadership hire develop and retain teams; set SLAs and enforce compliance. -
Analytical and reporting mindset able to convert document metrics into actionable management information. -
High integrity in handling confidential and statutory documents. Sectors /Industry/ Companies to target: Infrastructure / EPC / Construction companies
|
Education Qualifications: - Bachelors degree in engineering Information Technology Library & Information Science or related technical discipline. Masters preferred. Desirable Certifications: Certified Document Controller / Records Management (ARMA) DMS vendor admin certs (Aconex/ProjectWise/...
| Education Qualifications: - Bachelors degree in engineering Information Technology Library & Information Science or related technical discipline. Masters preferred. Desirable Certifications: Certified Document Controller / Records Management (ARMA) DMS vendor admin certs (Aconex/ProjectWise/SharePoint) PMP or equivalent is an advantage. |
| Experience & Skill set: Experience & Domain Knowledge -
Minimum 15 years experience in document control within Infrastructure / EPC / Construction / sectors; with at least 5 years in a lead role managing multi-project operations (PAN-India / international exposure preferred). -
Proven experience implementing and administering enterprise DMS at scale; hands-on with transmittals revision control archival and legal holds. -
Experience preparing inspection/dispatch dossiers supporting third-party & client inspections and statutory submissions. Technical Skills & Software Proficiency -
Expert user and administrator of document control software (Aconex Oracle Primavera Unifier Bentley ProjectWise SharePoint/OneDrive ECM Documentum or similar). -
Advanced MS Office (Excel expert - pivot tables macros) Power BI / Tableau for dashboards; comfortable with basic SQL/scripting for data extracts. -
Familiarity with ERP/Project Control / QMS integrations and practical knowledge of ISO 9001 documentation controls EHS documentation (ISO 14001 / ISO 45001) and regulatory filing processes. Roles & Responsibilities: Key Responsibilities A. Policy Systems & Governance -
Develop and own the Corporate Document Control Policy Naming & Revision Conventions Retention & Archival Schedules Transmittal Procedures and DMS governance. -
Selectconfigure and administer DMS platforms (Aconex/Oracle/ProjectWise/SharePoint/other) and ensure secure integrations with Project Control QA/QC Contracts and Procurement systems. -
Implement and monitor folder structures access roles backup and legal-hold procedures. B. Implementation & Rollout -
Prepare an implementation roadmap and lead DMS rollouts at HQ and projects including change management. -
Create standardized trackers/registers for all document types (drawings submittals RFIs NCRs test certificates statutory permits contracts O&M manuals as-builts and other documents). -
Implement transmittal workflows and automated approval routing. C. Team Building & Operational Management -
Recruit train and manage a centralized Document Control team (HQ leads project Document Controllers). Define roles KPIs SLAs (retrieval time filing accuracy transmittal turnaround) and performance metrics. -
Deploy controllers to projects and provide ongoing coaching audits and competency development. D. Preservation Retrieval & Compliance -
Ensure version control secure storage redundancy and rapid retrieval capability (defined SLA). Manage archival destruction schedules and statutory submissions in line with contract and legal requirements (including international jurisdictional rules). -
Maintain inspection/dispatch dossiers ensure lot-wise documentation for third-party / client inspections and statutory audits. E. Reporting Dashboards & Continuous Improvement -
Produce consolidated dashboards and periodic reports for Corporate Quality Head: document status overdue approvals retrieval metrics audit readiness and corrective actions. -
Drive continuous improvement: process reviews gap analysis corrective actions from audits and lessons learned implementation. Key Result Areas (KRAs) / Performance Indicators | KRA | Performance Indicator / Deliverable | | DMS Rollout | Corporate DMS live at HQ and pilot projects within 6 months | | Document Availability | define retrieval SLA for urgent documents and ensure availability. | | Filing Accuracy | 98% of documents were correctly filed. | | Turnaround | transmittal / response adherence to SLA. | | Team Setup | Document Control team resourced for all active projects | | Audit Readiness | 100% client/government submission compliance; zero critical NCRs in audits | | Reporting | Monthly consolidated document control dashboard to Corporate Quality Head | Working Conditions & Travel Managerial & Behavioral Competencies required for this role: -
Highly process oriented meticulous attention to detail and strong data governance mindset. -
Excellent stakeholder management and communication skills able to coordinate with Projects Quality Procurement Contracts IT and Clients. -
Leadership hire develop and retain teams; set SLAs and enforce compliance. -
Analytical and reporting mindset able to convert document metrics into actionable management information. -
High integrity in handling confidential and statutory documents. Sectors /Industry/ Companies to target: Infrastructure / EPC / Construction companies
|
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