Executive Assistant
Share
Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant
Support a dynamic US-based leadership team across multiple utility and construction entities
Remote from South Africa R27 000 - R35 000 Full-time US hours (PST)
About Our Client
Our client operates a group of companies within the construction utilities and infrastructure services space. With a multi-entity structure and a national footprint the business supports complex field operations strategic planning and leadership functions across the United States. The company is fast-paced collaborative and impact-driven ideal for individuals who thrive in high-performance environments.
The Role: Executive Assistant
This is a high-level administrative support role to the CEO COO CFO and other senior executives. The Executive Assistant will manage calendars coordinate complex travel and support cross-departmental operations across multiple time zones and business units. This role requires exceptional organizational skills discretion and the ability to operate independently in a demanding fast-moving environment.
Key Responsibilities
- 3-5 years of experience as an Executive Assistant or in a high-level administrative role
- Provide daily executive support including drafting communications handling confidential information and preparing reports and presentations
- Manage dynamic executive calendars across time zones and resolve scheduling conflicts
- Coordinate and book international travel including detailed itineraries and real-time adjustments
- Facilitate cross-company scheduling and operational meetings across several business entities
- Support compliance tracking onboarding coordination and employee communications
- Prepare agendas take meeting minutes and manage follow-up actions
- Plan company events leadership offsites and staff functions
- Maintain digital and physical filing systems office supply processes and vendor coordination
- Use Microsoft Office 365 Teams Outlook SharePoint and ERP systems for task execution and workflow management
About You
- 3-5 years experience in an Executive Assistant or senior administrative support role
- Proven experience managing executive calendars and complex travel logistics
- Strong written and verbal communication skills with a high level of professionalism
- Highly organized detail-oriented and capable of handling multiple priorities
- Discretion and sound judgment in handling confidential matters
- Proficiency in Microsoft Office Suite SharePoint Teams and Outlook
- Experience using ERP or project management systems
- Background in construction utilities or multi-entity environments preferred
- Comfortable working US hours (PST: Monday - Friday 8 am - 5 pm)
- Must be South Africa-based and fluent in English with a neutral or no accent
- Proactive calm under pressure and able to anticipate executive needs independently
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
