HQ Office Administrator Austin, TX

Austin, TX - USA

Yearly Salary: $ 40000 - 50000

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

ABC Story:
Our story began in 2017 in Austin TX. We started with humble roots but big aspirations. From 1 center in North Austin our movement has inspired thousands of clinicians and operators. Today the ABC community is 10000 strong serving thousands of children with ASD. Growth with intentionality: We have an intentional focus on our core values. Each center is purpose-built and each community of teammates is nurtured.

Job Description:
We are looking for an organized proactive and resourceful Office Manager Executive Assistant who thrives in a fast-paced environment and is passionate about creating exceptional guest and teammate experienceswhile also serving as a key support to our executive leadership team.

Why Choose this Role at ABC:

Demonstrate service excellence and operational efficiency fostering a culture of collaboration support and growth.
Strategic Planning: Support company-wide initiatives and C-suite priorities by optimizing schedules processes and internal communications.
Impactful Support: Empower teammates and executive leadership alike with responsive administrative support and seamless coordination.

Duties and Responsibilities:

Serves as the central point of contact for operational and administrative needs at our corporate HQ; ensures smooth day-to-day office functionality.
Collaboration with large and established property management groups for complex coordination
Food service logistics such as daily catering coordination scheduled meal deliveries including breakdown and set up
Oversight of all incoming and outgoing mail and package activity
Corporate delivery flow and high-volume box organization
Coordinates internal and external meetings board room bookings and special events across departments.
Acts as liaison between executives internal teammates clients and external partners with clear timely and professional communication.
Maintains discretion and confidentiality while handling sensitive and executive-level information.
Oversees meeting space availability guest readiness and daily facility needs; manages office supplies kitchen stocking and building access.
Leads procurement for office supplies and Management of bulk purchasing along with vendor communication storage systems and stock rotation
Promotes a positive connected office culture by planning happy hours office lunches and teammate recognition events.
Actively manages HQ phone and email communications with professionalism and attention to detail.
Ability to perform physical tasks that include lifting moving and stocking items up to fifty pounds

Minimum Job Requirements:

Candidates must be located in Austin Texas or surrounding areas.
Must be physically present at ABC Corporate Office five days a week.
24 years of experience in a professional office setting.
Prior experience in executive support administrative coordination or office management is expected.
Bachelors Degree preferred.

Knowledge Skills and Abilities:

Strong communication skills with a professional positive and approachable demeanor.
Ability to multitask manage priorities independently and stay organized under pressure.
High discretion and confidentiality in handling sensitive executive matters.
Proven ability to support executives in dynamic fast-paced environments.
Desire to be part of a warm high-performing and mission-driven culture.

Physical Requirements:

Ability to sit stand and walk and assume a variety of positions
Ability to lift or move up to 50 pounds
Ability to maintain near and far visual acuity
Must be able to be physically present at assigned job location
Ability to safely and successfully perform the essential job functions consistent with the ADA FMLA and other federal state and local standards including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular punctual attendance consistent with the ADA FMLA and other federal state and local standards

Perks:

10 Days of PTO 10 Paid Holidays 2 Flex Days More with Tenure
Student Loan Repayment Employer Contributions
Maternity/Paternity Award of up to $3000 & FSA Options for Childcare
Door Dash Pass Team Happy Hours and Regional Night of Honors
Up to $600 Student Loan Repayment Options & Tuition Discounts

Additional Rewards:

Quarterly Team outings and events to bond and celebrate our wins both big and small!
Professional development: we want to pour into you as you pour into ABC
Leadership opportunities: To be the best we have to continually keep learning and you get to push yourself here to learn more and take on more responsibilities and show what you can do!
401K Retirement Plans with company matching

Compensation:
$40000-$50000 annual base salary

Required Experience:

Unclear Seniority

ABC Story:Our story began in 2017 in Austin TX. We started with humble roots but big aspirations. From 1 center in North Austin our movement has inspired thousands of clinicians and operators. Today the ABC community is 10000 strong serving thousands of children with ASD. Growth with intentionality:...