Engagement Officer

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The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence superior medical care and cutting-edge research. At the U we are committed to attracting a talented work force to support our common purpose of transforming lives through teaching research innovation and service. Through our values of Diversity Integrity Responsibility Excellence Compassion Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes to making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 16000 faculty and staff from all over the world.

The Division of Student AffairsandAlumni Engagement engages supports and develops University of Miami students who graduate to become active citizens in a diverse and global society. Guided by theCanes Care for Canesphilosophy and itsStrategic Plan Student Affairs and Alumni Engagement fosters a supportive and inclusive environment where all Canes respect and support each other.

General Overview

The Engagement Officer works with the Volunteer Leadership team to oversee the regional Canes Communities volunteer boards. Responsibilities include developing onboarding experiences for regional volunteers guaranteeing regional boards are effective and aligned with university goals hosting productive executive planning meetings with coordinated committee meetings throughout the fiscal year ensuring there is a pipeline of qualified volunteer leaders and bringing best-practices in succession planning and board governance to each community board.

Essential Responsibilities:

Volunteer Management:

• Manages the day-to-day operations of the universitys top 10 Canes Community Boards which includes working with approximately 250 volunteers.
• Ensures the executive committee positions and committees for each of the top Canes Community Boards are populated.
• Advances the Office of Engagements objective to elevate emerging Canes Communities into top-performing markets annually with the goal of adding additional growing markets to the top community list includes identifying and qualifying volunteers appointing executive committee members and volunteers to serve within assigned committees and onboarding all new volunteers.
• Canvases the University volunteer ecosystem and maintains a list of roles and opportunities for volunteer placement.
• Develops volunteer best practices and resources that can be scaled across volunteer boards.
• Conducts outreach to identity qualify and refer a minimum of 100 volunteers to regional and national boards annually.
• Tracks volunteer terms and ensure volunteer data is accurate in the universitys CRM.
• Oversee the nominations process for officer positions and committee placement for consistency and transparency.
• Ensures volunteer-related board and committee meetings are well organized with agendas PowerPoints and other materials.
• Liaises with assigned regional engagement officers to ensure there is relevant and strategic programming and engagement of volunteers.

Events Management:

• Plans develops and implements events and programs to engage volunteer leaders from the Presidents Council Alumni Board Young Alumni Leaders Citizens Board Canes Communities and Affinity Groups during homecoming.
• Plans and implements two virtual meetings with top Canes Community leaders in coordination with the regional engagement team for goal alignment training and troubleshooting.
• Develops and is responsible for bi-annually implementing a virtual volunteer onboarding program for Canes Communities.
• Serves as a liaison to the community to ensure communication and support of relevant programming and engagement opportunities are routed through the regional engagement team.

Engagement:

• Administers and maintains regular engagement with volunteer leaders through personal and virtual visits telephone calls and emails.
• Secures local volunteer leaders to support on-campus student engagement activities.
• Identifies and recruits volunteers to provide support across other volunteer boards including the Young Alumni Leadership Council UM Alumni Association Board of Directors Canes Communities and affinity leadership boards school-based volunteers etc.

Fundraising:

• Qualifies alumni through the volunteer engagement process for leadership and major gifts.
• Refers qualified prospects to regional engagement officers.

Communication

• Updates website to maintain accurate records for each top Canes Community board.
• Creates emails invitations and newsletters in Sales Force to share with volunteers.
• Administers 40 WhatsApp Canes Community chat groups for Canes Communities.
• Prepares PowerPoints for onboarding meetings and other volunteer leadership events.

Qualifications

Bachelors degree with an emphasis in project management Marketing and/or Communication preferred. A minimum of three (3) years of effective and relevant work experience in communication marketing and social media strategy. Excellent social and customer service skills and initiative mixed with sound judgment; good verbal and written communication skills are required as well as the ability to interact with all university constituents. Ability to manage projects from start to finish managing time and tasks effectively. Ability to manage a heavy workload and at times conflicting priorities as well as tracking progress on a wide range of initiatives. Must exhibit a willingness to provide outstanding customer service and an outgoing receptive personality. Should be comfortable working independently; follow directions accept constructive criticism and seek advice from supervisor. Must have an excellent command of all Microsoft Office Applications including Word Excel and PowerPoint. Database CRM or Salesforce experience a plus. A flexible schedule due to the high time demands of the position is expected

The University of Miami is recognized as one of the nations premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20000 faculty and staff the University is committed to excellence and guided by a mission to positively impact the lives of students patients and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values the University community works together to build an environment defined by purpose collaboration and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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