Logistics Technical Officer Palestine Amman Hub

Amman - Jordan

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

The following is a brief description of the role.

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. .

Ensures compliance with NRC (global and national) policies and procedures handbooks and guidelines and/or propose new initiatives to bridge gaps and implement these.
Identify analyse and evaluate key processes and gaps in the teams activities and make recommendations for improvement.
Monitors the progress of the team activities and ensures they are implemented in accordance with quality budget and donor guidelines and/or monitors the progress and the quality of the team output
Supports assigned staff in their professional development identifies training needs supports staff to achieve the objectives defined in their learning development plans and/or provides advanced technical support and develops capacity building initiatives to enhance the technical knowledge and professional development of staff.
Conduct and follow up daily operational logistic activities
Prepare and develop logistic reports as required by Country/Area office
Support in development of SOPs as requested
Ensure proper filing of all support documents
Promote and share ideas for improvement of the logistic function
Contribute to the implementation of Safe and Inclusive Programming Minimum Standards across area of responsibility.

Responsibilities

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context phase of operation strategic focus and type of programme intervention. This section shall be revised whenever the context changes significantly.

Receive and verify all procurement requests dispatch within the Logistic team as per purchase requested goods or services and agreed thresholds
Conduct procurement processes in line with applicable procedures and guidelines prepare and file all procurement documentation in a compliant manner
Organize and administer tender committees keep minutes and records of all selection stages
Support the drafting and regular update of the Procurement Plans advise on potential framework agreement or grouped procurement
Ensure follow-up of all requests with the procurement team and provide regular updates to program finance and management teams
Register and keep track of all contracts and suppliers ensuring timely and accurate update of the dedicated tracking tools
Handling petty cash for local procurement.
Establish and maintain good professional working relationships with suppliers service providers and contractors whilst strictly adhering to NRCs anti-corruption guidelines and NRCs code of conduct.
Perform other duties as assigned by Line Manager

Critical interfaces

By interfaces NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

Budget holders
Relevant implementation staff
Technical advisors/support
Others: Support staff both in Amman and the field
Others: Suppliers and Contractors

Scale and scope of position

Staff:	N/A
Stakeholders:	Key external stakeholders the post has relationships with (e.g. UN agencies INGOs local NGOs civil society governmental bodies)
Budgets:	N/A
Information:	Brief description of the information resources the postholder is responsible for at CO level (e.g. GORS Agresso Webcruiter Intranet)
Legal or compliance:	Brief description of any legal or compliance responsibility the postholder has (term of employment vendors donors)

Qualifications

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following three categories:

1. Professional competencies

These are skills knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

3 to 5 years of experience from working in a logistics/procurement middle position role in a humanitarian/recovery context
Previous experience working in complex and volatile contexts
Documented results related to the positions responsibilities
Knowledge about own leadership skills/profile
Fluency in Arabic and English both written and verbal

Context/specific skills knowledge and experience:

University degree in Supply Chain or a relevant subject.

Knowledge and experience of main donors logistics policies.

Knowledge of Logistics in the Middle East particularly Palestine and Israel.

2. Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRCs Competency Framework states 12 behavioural competencies the following are essential for this position:

Strong Remote working skills
Planning and delivering results
Working with people
Communicating with impact and respect
Familiarity with handling insecure environments

Required Experience:

Unclear Seniority

DescriptionThe following is a brief description of the role.Generic responsibilities (max 10)These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. .Ensures compliance with NRC (global and national) policies and procedures h...