Executive Assistant
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Job Location:
Arlington, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant
Executive Assistant
Location:Arlington VA (Hybrid minimum 3 days onsite)
Compensation:DOE performance bonus
ROLE SUMMARY
We are seeking a proactiveExecutive Assistantto support the President and CEO with scheduling coordination communication errands internal logistics and executive workflow management. The primary goal is to create leverage for the executive team ensure strong follow-through and maintain smooth operational cadence across meetings priorities and internal activities.
Compensation:DOE performance bonus
ROLE SUMMARY
We are seeking a proactiveExecutive Assistantto support the President and CEO with scheduling coordination communication errands internal logistics and executive workflow management. The primary goal is to create leverage for the executive team ensure strong follow-through and maintain smooth operational cadence across meetings priorities and internal activities.
This is ahigh-trust rolerequiring excellent attitude discretion and sound judgment. The ideal candidate is organized resourceful and comfortable working in a fast-moving environment where priorities evolve quickly.
KEY RESPONSIBILITIES
Executive Support & Coordination
- Manage calendars meeting scheduling logistics and prioritization
- Prepare agendas briefing notes and meeting summaries
- Coordinate communication between the executive office and internal/external stakeholders
- Monitor inbound requests elevate priorities and ensure executive readiness
Follow-Through & Accountability
- Capture and track action items and decisions from executive meetings
- Maintain dashboards trackers and weekly status briefs
- Follow up with team members and partners to ensure deadlines are met
- Escalate issues when progress stalls or additional executive clarity is required
Operational Support & Errands
- Support basic errands deliveries or local tasks as needed
- Assist with office coordination supplies and vendor needs
- Help with internal events meetings offsites onboarding logistics and workplace planning
Communication & Documentation
- Draft professional correspondence meeting notes and summaries
- Ensure smooth information flow and confidentiality at all times
- Maintain organized workspaces templates and shared files
WHAT SUCCESS LOOKS LIKE
- Executives gain leverage and time back for strategic priorities
- Meetings are well-prepared efficient and consistently followed through
- Internal coordination is smoother and more responsive
- Errands and office needs are handled reliably and professionally
- Nothing falls through the cracks
QUALIFICATIONS
- 37 years supporting a senior executive or business leader
- Highly organized detail-oriented and proactive
- Excellent written and verbal communication skills
- Calm under shifting priorities with strong follow-up discipline
- Comfortable coordinating across functions and levels
- Proficient with Microsoft 365 Teams Zoom Google Workspace Slack etc.
- High level of confidentiality trustworthiness and discretion is essential
PERSONAL ATTRIBUTES
- Positive solution-driven attitude
- Friendly professional and composed
- Able to anticipate needs and work independently
- Enjoys creating structure and enabling executive productivity
- Comfortable managing errands and local operational tasks without hesitation
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
