Staff Assistant

Requisition No:866434

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: STAFF ASSISTANT -

Pay Plan: Career Service

Position Number:

Salary: $651.73 biweekly benefits

Posting Closing Date: 12/28/2025

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Position Number:

Position Address:8932 Apalachee Pkwy Tallahassee FL 32311

Phone:

Supervisor: Andrew Fanning Phone: (office); Email:

Anticipated Vacancy

Broadband Code:

Class Code: 0120

Class Title: Staff Assistant part time 20 hours a week

FTE Pay rate: $651.73 biweekly--Part time 20 hours a week

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Region: Tallahassee

County: Leon

List of Direct Reports: None

Residency Requirement: 25-mile radius of Tallahassee

Minimum Qualifications: Ahigh school diploma or equivalent and at least twoyears of professional experience in administrative work.

Employment is contingent upons successful completion of a background heck

Agency information:

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission:

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic science-informed efficient ethical collaborative and committed to the vitality of the state and its environment.

Duties and Responsibilities:

This position serves as the staff assistant for the Waterfowl and Small Game Management Program and the Wild Turkey and Furbearer Management Program. This is a 0.5 (half-time) career service position working 20 hours/week.

The incumbent:

Receives telephone calls and visitors and disseminates information on program activities and Commission programs to the public. Handles and distributes incoming and outgoing mail/ email. Maintains hard copy and electronic files. Researches and assembles data for reports. Prepares composes and tracks correspondence on administrative issues. Maintains calendars schedules meetings and makes travel arrangements. Assists program staff with policy and procedure questions.

Reviews vouchers and invoices for accuracy and completeness. Orders equipment and supplies and prepares direct orders for such acquisitions and prepares and submits various periodic reports (e.g. vehicle operation purchasing card reconciliation).Processes and tracks purchasing and payment records and reports and processes administrative paperwork related to personnel property etc.

Types (word-processing and data entry) proof-reads and submits technical reports correspondence and miscellaneous administrative paperwork. Provides liaison duties with other sections divisions and the public for the programs when requested which includes relaying and interpreting established policy and providing information for the resolution of problems. Copies reports correspondence and administrative forms for filing mailing and distribution to the public and conducts other administrative and secretarial duties as assigned.

Performs related work as required.

The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders ensuring each encounter is as positive as possible. Employees should promptly resolve questions or problems relating to the Commission its programs or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Floridas citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs. When appropriate employees will explain the reasons for agency actions or decisions while communicating a consistent FWC point-of-view.

Commission employees are responsible for following the provisions and requirements in Section 215.422 Florida Statutes related to the Comptrollers rules and FWCs invoice processing and warrant distribution procedures. Work at FWC is cross-functional meaning duties may cross division or office lines. The Commission expects employees to function across FWCs organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Knowledge Skills and Abilities:

• Knowledge of administrative and clerical procedures principles and practices.
• Knowledge of correct English composition grammar and punctuation.
• Knowledge of Microsoft Office applications including Word Excel Outlook SharePoint and Teams.
• Ability to ensure proper and timely completion of work assignments and activities.
• Ability to understand comply with and apply rules policies and procedures applicable to the conduct of a Commission employee.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences. Answers to qualifying questions must be validated in the application resume and cover letter.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455 F.S. Drug-Free Workplace Act.

VETERANS PREFERENCE. Pursuant to Chapter 295 Florida Statutescandidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7 Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.