Associate for Administration

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Closing Date:

Type of Position:

Management - OperationsNo

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas System

Since its inception the University of Arkansas System has developed a tradition of excellence that includes the states 1871 flagship land-grant research university; Arkansass premier institution for medical education treatment and research; a major metropolitan university; an 1890 land-grant university; two regional universities serving southern and western Arkansas; five community colleges; two schools of law; a presidential school; a residential math and science high school; a 100 percent-online university and divisions of agriculture archeology and criminal justice. The individual entities of the UA System maintain cooperative strength as well as diverse offerings that exhibit unmatched economic and social impact to the state.

The UA System provides communities in Arkansas with access to academic and professional opportunities develops intellectual growth and cultural awareness in its students and provides knowledge and research skills to an ever-changing society. The system enrolls more than 60000 students employs over 17000 employees and has a total budget of over $2 billion. An intrinsic part of the texture and fabric of Arkansas the UA System is a driving force in the states economic educational and cultural advancement.

Department:

Presidents Office

Summary of Job Duties:

Serve as backup for the Assistant to the President

Maintain the Presidents schedule and provide monthly updates of events that may be of interest to the Board of Trustees in consultation with the Assistant to the President

Prepare and draft correspondence for the President as requested; organize and distribute cards thank you notes and similar notes as directed by the President

Distribute new policies and amendments to existing policies to campus personnel and the cabinet upon approval of the Board or President and in consultation with the Senior Director of Policy and Public Affairs

Review expenses of the Presidents office; ensure Presidents office expenditures are within budget reconcile monthly expenditures and process for payment in Workday

Process travel arrangements/reimbursements for the Presidents office

Maintain office supplies inventory by regularly assessing inventory levels for supplies needed for the Presidents office

Work collaboratively with and assist cabinet members with issues requiring the attention of the President and for specific issues as directed by the President

Review police authority requests prepare approval letters for the Presidents signature and maintain a record of all such approvals and terminations as appropriate

Distribute tickets for athletic and other campus events in consultation with the Assistant to the President

Maintain and distribute a record of delegation orders as approved by the President and the Vice President for Legal Affairs and General Counsel pursuant to board policy

Prepare tenure approval letters following the annual report to the Board and for new faculty hires upon recommendation from the campus and approval by the President after review by the Vice President for Academic Affairs

Other duties as assigned

Qualifications:

Minimum Qualifications

Bachelors degree in business administration communication or a related field; at least three years experience in a support position for a senior-level administrator; computer proficiency with the Microsoft Office Suite and the ability to adapt to new software and systems quickly; excellent written and verbal communication skills; ability to organize and prioritize multiple tasks and handle multiple projects; high attention to detail; ability to use independent judgment troubleshoot issues and adapt to shifting demands; ability to work independently as well as collaboratively with senior system office and campus leadership; and ability to handle sensitive information and records with discretion

Preferred Qualifications

Previous experience in a support role within an institution of higher education

Experience with the Workday platform

Commensurate with education and experienceCover Letter/Letter of Application List of three Professional References (name email business title) ResumeProof of Veteran Status

Additional Information:

Melissa Rust
Chief of Staff


Angela Hudson
Assistant to the President

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check FBI Background Check

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Hearing Sitting Talking

Frequent Physical Activity:

Manipulate items with fingers including keyboarding Standing

Occasional Physical Activity:

Walking

Benefits Eligible:

Yes