Building Operations, Transport Services

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Ensuring end-to-end transport coverage Are you a stickler for getting things done in their proper order If so then you might just be what were looking for. Reporting to the transport manager youll provide efficient and cost effective transport service to the client. Youll also see to it that each vehicle leaves at the exact appointed time and that the start time and kilometer readings are constantly logged for documentation. Likewise youll ensure that our staff log their boarding and initial pick up timeand that only those listed on our roster sheet are picked up. Should the need arise youll also make sure that approval is on hand for staff in need of pick up. Youll also help maintain a 24/7 transport helpdesk which will provide call logging services and handle queries and concerns. On top of these youll also monitor and report cases of speeding and other incidents to the Transport Helpdesk and communicate with them over the radio when needed. Furthermore youll be in charge of filling our log books upon arrival to the clients site but leaving out any excess mileage. Serving as a go-between among teams Being a part of the JLL family youll be constantly collaborating with teams across the boardespecially in this role. As the person in charge youll be central in supporting the transport team at the clients facility. Youll also be responsible for keeping in touch with our vendor addition youll keep a record of important transport-related phone numbers. Also part of your scope is to prepare work orders and assign a unique reference number for each transport request. Your superior analytical skills will also prove handy as youll look into and prepare daily weekly and monthly transport reports.

What this job involves

Site operations Management Night cab deployments as per schedule Monitor daily checklist for all vehicles Monitor hygiene status of all vehicles before deployment Ensue hygiene protocols is effectively implemented Ensure tracking of mobile application tool is up and maintained 24/7 Ensure allocation of routes destinations as per the requests with maximum possible reduction in the distance Ensure to collate all company required statutory documents licenses pertaining to vehicle and driver Ensure to brief safety precautions on daily basis and preserve records Interact with internal customers and ensure customer satisfaction 24/7 reachability in case of any emergency support Report Management Plan and maintain repository for all data / information Prepare business reports to help the client for decision making Suggest / Recommend changes or inputs required to enhance / optimize process Ensure routine update of database for future reference Data Management Store and restore all data as required by client Share required data for audits within stipulated period Maintain data as per data retention polity Vendor Management Ensure service provider supervisors are available in the sites before night operations Ensure to brief the supervisor on safety aspcts Ensure a property risk management program including audits is implemented and maintained Any incidents to be recorded and shared Client visit / Leadership visit Ensure to collate the travel plans Ensure to inform the service provider in advance for preparations Ensure timely availability of vehicles with transport and cleaning protocols.

Ensure to coordinate with Landlord and Physical Security for smooth entry and exit Training and Development Ensure to complete mandatory trainings for self as per organization requirement and appraisal Ensure down team to complete mandatory trainings for self as per organization requirement and appraisal Preserve training records and materials for future reference Audit management Preserve all the documents financial invoices receipts reports records in required format Keep updating the records as and when the month activity gets over Participate in the audit programs effectively and share the relevant document

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If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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