Novi Legal Assistant Litigation

Novi, MI - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Legal Secretary - Litigation

Varnum LLP a Michigan-based full-service law firm with over 180 attorneys and six officeshas a full-time opening for an experiencedLegal Secretaryin ourNovi officesupporting ourlitigationpractice team. We are seeking a candidate who is organized and displays a keen attention to detail with a superb commitment to client service. This individual should be comfortable working independently as well as part of a team.

ROLES & RESPONSIBILITIES:

Participates on a client-focused team displaying professionalism excellent communication skills and exercising personal judgment under the ultimate direction of assigned timekeepers.
Prepares correspondence memos pleadings briefs forms and other documents in proper legal form; files legal documents with appropriate attachments both electronically and via traditional filing methods.
Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance.
Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested.
Receives reads and routes incoming postal mail.
Arranges for the proper delivery of documents/projects via courier runs hand-deliveries Federal Express UPS Express Mail etc.; provides complete information to courier for delivery.
Maintains calendars and deadline reminder systems (docket) for all case-related dates including but not limited to appointments deadlines and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys.
Enters and proofreads time in the billing system; to the extent possible ensures accurate entry of complete information before each monthly deadline on an as needed basis.
Opens new files performs conflict of interest checks through conflicts control system and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline.
Schedules depositions hearings appointments and conference calls; prepares necessary documents and copies for meetings.
Requests checks for filing fees etc. and attorneys business expense reimbursements.
Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys paralegals or Human Resources representatives.
Attend staff meetings training sessions and other required employee meetings.
Copying typing scanning faxing and any other general office duty as needed.
Maintains confidentiality in all firm and client matters.
Assists with other firm work as directed by attorney or paralegal.

QUALIFICATIONS & REQUIREMENTS:

Education:

Completion of high school.

Experience:

Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.

2 years experience as a legal assistant or experience in a law firm.
Bachelors degree in legal studies or related field preferred.

Required Skills/Abilities:

Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents correspondence and reports from rough draft dictation or transcription at a level of at least 30 wpm.
Excellent proofreading skills.
Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities.
Works independently and completes tasks with minimal supervision.
Professional demeanor and ability to work well in a team-oriented environment.
Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff.
Committed to providing responsive client service.
Occasional hours outside of normally-scheduled hours.

Preferred Skills:

Knowledge of iManage or other document management systems.

Job ID: 257

Legal Secretary - LitigationVarnum LLP a Michigan-based full-service law firm with over 180 attorneys and six officeshas a full-time opening for an experiencedLegal Secretaryin ourNovi officesupporting ourlitigationpractice team. We are seeking a candidate who is organized and displays a keen attent...