Administrative Assistant Middle School (Anticipated)

South Burlington School District

About South Burlington School District:

At South Burlington School District we believe in supporting the whole employeeinside and outside the workplace. We offer a comprehensive benefits package that includes amazing competitively priced health insurance dental coverage sick time professional time and other leaves. Additionally we offer a robust retirement plan which for educators is through VT State Teachers Retirement; and for other staff consists of a 403b plan with up to 6% provided by the district. Employees may also enjoy professional development opportunities tuition reimbursement wellness initiatives Employee Assistance Programs and meaningful work that directly impacts student success and community growth.

Job Title: Administrative Assistant FHTMS Principal

Location: FHTMS

Job Group: Non-Union Support Staff

Pay Grade: Non Exempt Grade 25

Reports To: Principal

Summary: Assists the school community by performing receptionist clerical special projects and data support duties. Works in highly visible locations dealing frequently with students staff and the greater school community. Responsible for maintaining positive relationships with students staff and the public and ensuring sensitive communications and information is managed appropriately.

Essential Duties and Responsibilities:

1. Provides support to the school community by:
1. Serving in a receptionist capacity by answering a multi-line telephone routing calls to appropriate persons and responding to routine questions.
2. Providing access to the building and greets screens and assists visitors to the school; consistently interfacing with students parents staff and community members in an effective and helpful manner.
3. Collecting and sending outgoing mail sorting and distributing incoming office mail and flyers accepting building deliveries and maintaining postage meters.
4. Filing copying faxing and maintaining office equipment; assists school administrators with special clerical requests.
5. Processing purchase order and check requests and maintaining related records.
6. Maintaining building use calendars and schedules for school related events.
7. Coordinating with the Transportation Coordinator to resolve bus schedule problems and field trips.
8. Making daily school announcements over the intercom and via email.
9. Maintaining student/school records and databases.
10. Making locker assignments and resolving issues with locker-related requests.
11. Assisting the school nurse with student and staff illness and accidents.

1. Coordinates and/or participates in special programs and activities such as:
1. Maintaining records for student attendance and coordinating processes for student check-in/check-out for late arrivals and early dismissals.
2. Performing bookkeeping tasks and maintains accurate records for student activity accounts team accounts imprest accounts and maintains petty cash funds and employee Sunshine funds. Maintains registers and submits reports to the Business Office.
3. Send out Bookbill notices.
4. Participates in the school safety and crisis management team; follows procedures and protocols for drills and events.
5. School telephone system: programming training coordinating the maintenance.
6. Coordinates special events and employee recognition work (i.e.: graduation Sunshine Fund Recognition breakfast Amazing Race and fundraising)
7. May prepare and distribute data reports and correspondence

1. May perform other duties as assigned.

Education and/or Experience: High school graduate or equivalent plus two years related experience or training. An Associates degree in a related field is preferred.

Preferred Skills: Demonstrates effective interpersonal oral and written communication skills to maintain cordial and cooperative working relationships with students staff parents and the greater school community. Demonstrated proficiency with Microsoft Office Products (Word Outlook Excel) with an ability to learn and utilize new software programs as systems are upgraded is necessary. Must have above-average typing skills (at least 55 words per minute.) Must be self-motivated detailed oriented organized and highly focused to set priorities manage time and perform multiple tasks simultaneously. Must be able to keep high levels of confidentiality in all aspects of job performance and to perform duties with awareness of all District requirements protocols and School Board policies.

Why Join SBSD

*Supportive colleagues and leadership

*Strong commitment to diversity equity and inclusion

*Professional growth and advancement

*Comprehensive benefits

*Meaningful work that impacts students daily