Associate Project Manager, Capital and Facilities

Description:

The Associate Project Manager supports the Project Manager and Facilities leadership in coordinating tracking and executing operational and capital construction projects. The Associate Project Manager manages day-to-day project activities provides technical and logistical support and ensures that project documentation schedules and communications are maintained accurately.

This is a full-time in office role. The annual salary range for this role is $70000-$75000.

Working at Juilliard

Founded in 1905 The Juilliard School is a world leader in performing arts education. The schools mission is to provide the highest caliber of artistic education for gifted musicians dancers and actors from around the world so that they may achieve their fullest potential as artists leaders and global citizens.

Excellence and professionalism are important guides in how we go about our work but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest and we also thrive because we enjoy each others company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on community and culture.

We encourage you to read more about how we achieve our mission on our website .

Role Responsibilities:

• Coordinate and manage day-to-day activities for operational and capital projects under the guidance of the Project Manager and department leadership.
• Participate in all phases of the project delivery process including design development coordination procurement support construction administration tasks punch list development commissioning logistics and project close-out preparation.
• Serve as a key point of contact between project stakeholders gathering departmental needs sharing updates and helping to resolve issues in real time.
• Review and interpret construction documentation (drawings specs schedules submittals) to support progress monitoring and ensure alignment with project requirements.
• Manage contractor oversight including on-site coordination field observations compliance tracking and issue escalation.
• Lead routine project meetings as requested including preparing agendas tracking action items and distributing meeting minutes.
• Coordinate with the Trades Manager to schedule track and document in-house trades work contributing to project scope.
• Assist in budget management including preparing preliminary cost estimates tracking expenditures monitoring budget status and preparing updates for leadership.
• Compile and evaluate change order requests preparing summaries and recommendations for Project Manager and leadership review.
• Support furnishings management including inventory review layout coordination with designers procurement of items budget tracking and invoice processing.
• Administer work orders by dispatching tasks monitoring progress processing reports and maintaining updates in the work management system.
• Support oversight of service contracts assisting the Director of Facilities Operations with tracking vendor deliverables timelines and performance.
• Coordinate with Facilities Management staff to ensure that maintenance considerations are integrated into project execution.
• Assist in commissioning and close-out including scheduling vendor training gathering documentation and verifying close-out deliverables.
• Coordinate internal office moves and renovations helping manage schedules vendors and communications to minimize disruptions.
• Assist with furniture selection procurement and installation ensuring functionality aesthetics and budget alignment for workplace environments.
• Perform other related duties as assigned providing support across project and facilities operations.

Minimum Requirements:

• BachelorsdegreeorBachelorsdegree-seekinginarchitectureengineeringconstruction management facilities management or related field
• Two to threeyearsexperienceasafacilitiesorconstruction superintendent or assistantprojectmanager preferred
• StrongcomputerskillsincludingMicrosoftproductsandabilitytolearnnewprogramsquickly
• Excellentwritingandcommunicationsskills
• Abilitytoreadandinterpretdocumentssuchassafelyrulesoperatingandmaintenance instructions and procedure manuals
• Knowledgeofhowtouseprojectmanagementsoftwaresuchas:
  • AutoCAD
  • MicrosoftProject
  • ProcoreConstructionManagement
  • Revit

Preferred Background:

• Threeormoreyearsexperienceasafacilitiesorconstruction assistantprojectmanager
• AnunderstandingofBuildingInformationModelingincontextoffacilitiesandconstruction management
• OSHA30trainingforconstruction
• Interior design background or familiarity/interest

*Please note that cover letters are a requirement for all applicants. An application will not be considered without a cover letter.

Nondiscrimination Policy:

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty staff students and other members of the Juilliard community and does not discriminate on the basis of actual or perceived race color religion creed age sex national origin alienage ancestry citizenship sexual orientation or preference gender identity physical or mental disability medical condition predisposing genetic characteristics marital status partnership status or any other basis prohibited by applicable local state or federal law. This nondiscrimination policy covers but is not limited to recruitment hiring training benefits rates of pay and other forms of compensation as well as student admission access and treatment in school programs and activities.