Executive Administrative Assistant

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Palm Beach Gardens Florida United States of America Raynham Massachusetts United States of America West Chester Pennsylvania United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant to support the Global Medical and Scientific Affairs team in Palm Beach Gardens FL. Additional consideration will be given to candidates near our Raynham MA or West Chester PA MedTech sites.

Per our J&J Flex Policy the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

About MedTech

Fueled by innovation at the intersection of biology and technology were developing the next generation of smarter less invasive more personalized treatments.

Your unique talents will help patients on their journey to wellness. Learn more at & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months subject to legal requirements including consultation with works councils and other employee representative bodies as may be required regulatory approvals and other customary conditions and approvals.

Should you accept this position it is anticipated that following conclusion of the transaction you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes programs policies and benefit that case details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

DePuy Synthes part of the Johnson & Johnson Medical Devices Companies provides one of the most comprehensive orthopedics portfolios in the world. DePuy Synthes solutions in specialties including joint reconstruction trauma craniomaxillofacial spinal surgery and sports medicine are designed to advance patient care while delivering clinical and economic value to health care systems worldwide.

Job Description:

As the right hand to the head of our fast-paced Global Medical & Scientific Affairs team this isnt the typical assistant roleits a dynamic position where technology creativity and precision meet! Were looking for someone who knows how to keep sophisticated workflows running efficiently with the latest tools and thrives in a collaborative and inclusive environment.

Key Responsibilities:

• Coordinate communications across Outlook and Teams and keep documents organized in SharePoint and OneDrive to ensure information flows seamlessly.
• Use modern resources to simplify calendars support virtual meetings and handle travel and expense logistics with exceptional attention to detail.
• Craft high-impact presentations that turn sophisticated concepts into clear compelling narratives.
• Support the Program Management Office to help keep critical initiatives on course.

Qualifications:

• High school diploma or equivalent; college experience or degree is preferred.
• Strong written and verbal skills.
• 6 years experience supporting a senior leader and working across diverse teamspreferably in med-tech environment.
• Commitment to handle confidential information with absolute discretion and professionalism.
• Proficiency in Outlook PowerPoint Excel and Word; experience with SharePoint Teams and OneDrive; familiarity with procurement platforms (e.g. purchase orders) and expense reporting.
• Proficiency with additional productivity and collaboration tools (Zoom Workday SharePoint Teams OneDrive and related portals).
• Demonstrated experience supporting senior leadership and maintaining strict confidentiality; ability to handle sensitive information with discretion.
• Excellent verbal and written communication skills and exceptional interpersonal abilities.
• Meticulous attention to detail and strong organizational skills; ability to manage multiple priorities and tight deadlines.
• Demonstrates ethics integrity and compliance in all activities.
• Sense of urgency with a high degree of professionalism; resilient and adaptable in a fast-paced environment.
• Ability to interact effectively with senior management and cross-functional partners; strong follow-up and issue-resolution capabilities.
• Experience coordinating team events meetings and town halls; experience in onboarding/offboarding support is a plus.
• Experience with executive-level event planning vendor management and cross-functional project support.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federal state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to request an accommodation please contact us via or contact AskGS to be directed to your accommodation resource.

Required Skills:

Preferred Skills:

Administrative Support Business Writing Communication Customer Centricity Diary Management Document Management Microsoft Office Office Administration Problem Solving Process Oriented Professional Ethics Travel Planning Typing

The anticipated base pay range for this position is :

$58000 - $93150

Additional Description for Pay Transparency:

This position is eligible for overtime. Subject to the terms of their respective plans employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical dental vision life insurance short- and long-term disability business accident insurance and group legal insurance. Subject to the terms of their respective plans employees are eligible to participate in the Companys consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire Employees are eligible for the following time off benefits: Vacation 120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year Holiday pay including Floating Holidays 13 days per calendar year Work Personal and Family Time - up to 40 hours per calendar year Parental Leave 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave 10 days Volunteer Leave 4 days Military Spouse Time-Off 80 hours Additional information can be found through the link below.