Holiday Club Admin Assistant

Job title:Holiday Club Admin Assistant

Shifts: 7 hours per week from 12th Jan to 15th Feb 2026 & 35 hours/week during Holiday club on 16th-20th Feb 2026

Contract: Zero-hours contract

Salary: 16.62 (plus 12.07% holiday pay)

Line manager: Senior Minister (Youth and Children)

All Souls welcomes over 1500 people to its morning and evening services each Sunday with a core membership of around 1200 from 60 nationalities. The age profile is relatively evenly spread: 28% are 18-29 27% are 30-44 30% are 45-64 and 16% are over 65. Around 250 children attend our childrens and youth work. The adult age profile tends to be slightly older at the morning services and younger in the evening. There are approximately 700 volunteers in different capacities. We have approximately 60 Fellowship Groups served by 135 leaders.

As a large church we have a broad range of ministry activities each led by a dedicated member of the ministry team and well supported by the church family. Our ministry breaks down into six core areas: services evangelism discipleship (adults and 0-18s) world mission music and serving the city. All of these contribute to the goal of motivating and equipping church members to recognise and exercise their own ministries as they serve God through whole-life discipleship in everyday life.

All of our ministry activity is underpinned by prayer with a monthly prayer gathering being the bedrock of our corporate prayer as a church and online weekday 8 am prayer meetings. Over the past 18 months this has been supplemented by other regular days of prayer and fasting. It has been a huge encouragement to see the church family respond so positively to these.

For further information about the whole range of All Souls activities and the staff team please refer to our website:

The Role

The aim and purpose of the role is to help provide administrative support to the 0-18s team in the run-up to the Holiday Club. The candidate would also be responsible for overseeing the childrens registration during the week and ensuring that volunteers are recruited safely.

Duties and responsibilities

Duties will involve helping with the administrative aspects of organising and running the annual Holiday Bible Club in February.

The role holder will work on Mondays and will be employed for the whole duration of Holiday Club. The individual will work closely with Trevor Pearce Senior Minister (Children and Youth) who will provide direct supervision as well as with the organising team.

Key Roles:

• The post-holder will be expected to attend weekly planning meetings on Mondays from 9:0010:15am in preparation for the Holiday Club (commencing 12th January). They will be employed throughout the Holiday Club week. Attendance at congregational meetings is not required.

• Safeguarding Administration: Oversee safeguarding processes including coordinating and administering DBS checks for volunteers. Liaise with the Parish Safeguarding Officer regarding safeguarding matters throughout the week.
• Child Recruitment & Data Management: Support the organisation of childrens registration and maintain the associated databases.
• Team and Parent Communication: Handle communications from the organising team (Senior Minister for Children & Youth 018s Minister-in-Training and Ministry Trainees) to volunteer leaders and parents.
• Registration Oversight: Oversee the entire registration process from the lead-up to the Holiday Club through the week itself.
• Training Coordination: Manage communications regarding team training afternoons and ensure volunteers receive the necessary information.
• Operational Liaison: Work with the Ministry Operations Manager to coordinate the Church Assistants involvement throughout the week.

Broader ministry responsibilities

As a member of the staff team undertake or demonstrate the following:

• Help the church to fulfil our vision to be All for Jesus
• Committed to praying regularly for the work of All Souls including other members of the staff team

Person Specification

Essential

• Experience of implementing safeguarding processes and administrative procedures whilst organising events.
• Strong communicator through emails texts or telephone calls.
• IT Skills (ability to use Google Workspace (Docs Slides and Spreadsheet))
• Strong with administrative processes and a good eye for detail.
• A committed conservative evangelical Christian in full sympathy with the aims and values of the ministry of All Souls Church having a supreme regard for scripture and a biblical understanding of holistic mission.
• A disciple wanting to know Christ more and grow in grace obedience and Christlikeness themselves
• A hard-working team player who both seeks advice and can lead with a servant heart and a love for people
• A friendly warm person who will be one of the first faces people see during the week of the event.

Applications closure: Monday 15 December 2025 at 23:59

This is a rolling based recruitment meaning applications are reviewed as they come in and applications may be closed early.

All Souls Today

In the heart of Londons West End All Souls is a conservative evangelical Anglican church with a large and diverse congregation which we seek to use with our rich inheritance and our exciting location to cooperate with God in the extension of His Kingdom. At the heart of our vision sits Gods Word. As a church the Bible is central to all we do from our Sunday services to our life groups to our workplace ministry to our work with marginalised people.

There is an occupational requirement that the job-holder is a Christian under Part 1 of Schedule 9 to the Equality Act 2010.

Safeguarding: conditional offers will be made pending the successful completion of an enhanced DBS check which will be processed by All Souls.