Associate Vice President for Research Administration

Duties And Responsibilities
Serve as a key member of the VPREDs Executive Leadership Team. Provide updates guidance and insights on all matters related to research administration. Lead a customer-focused research administration organization with a leaderships team and a staff of approximately 20. Effectively manage operations staff onboarding and training employee engagement and retention. Assist the VPRED in the development enhancement and implementation of research administration services to meet the ever-changing needs of a growing and vibrant research university. Support the VPRED in performing strategic short and long-term planning for effective allocation and utilization of VPRED and OSP resources. Drive advancements in administrative systems and processes assess and refine staffing and organizational structures and encourage professional development and excellence among sponsored programs team members. Develop update and deliver relevant research administration training and guidance for faculty departmental staff OSP staff and other central offices. Assist in the establishment and improvement of business processes that support strategic partnerships to benefit the MSU research enterprise. Use data analytics and artificial intelligence to develop innovative solutions for operational excellence and to streamline processes. Provide the VPRED with timely data and reports to use in decision making. Oversee policy and procedure development relating to research award negotiations and management (both financial and non-financial) reporting cash management compliance subcontracting and award closeout. Monitor agency regulations and adjust university policies as needed. Interpret federal and state policies for university stakeholders. Represent and work with the VPRED to optimize research space both leased properties and on campus labs offices and facilities. Attend University Facilities Planning and Budget meetings Space Management meetings Research Space Committee and Research Council. Interface in a leadership capacity on behalf of RED with central administration colleges and units to ensure research fiscal compliance including the University Business Services Procurement Services Human Resources Information Technology Provost Office Asset Management Payroll Legal Counsel Audit Services and Safety and Risk Management. Identify opportunities to collaborate with other organizations in the MSU community expand and build relationships and partnerships to support and enhance the research mission. Build strong relationships with agency officials. Prepare official responses to notifications from government entities and funding agencies with support from MSU Legal Counsel. Review draft negotiate new and continuing master agreements and cooperative research agreements with federal state and private agencies. Coordinate and streamline pre-award activities and proposal services in collaboration with the Office of Research Development. Develop metrics for research administration to promote efficiency and effectiveness across the pre and post-award collaboration with MSU Information Technology direct the OSP information technology infrastructure and the electronic research administration portals that interact with MSU to handle proposals awards and research compliance to ensure accurate and timely delivery of services as required by federal state and private sponsors. Serve as the Authorized Organization Representative for extramural funding documents for OSP and other central offices. Coordinate prepare and submit the annual National Science Foundation Higher Education Research and Development Survey ( NSF HERD ). Represent MSU at the state and national level by participating in national professional organizations such as Council on Government Relations National Council of University Research Administrators Federal Demonstration Partnership and the State of Montana Office of the Commissioner of Higher Education and Governors Office. Identify possible compliance risks to the institution and help develop pragmatic and proactive solutions to mitigate these risks. Review requests for cost share on extramural grant proposals as needed and manage commitments made to sponsors. Other duties as assigned.

Physical Demands
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skill and/or ability required.