Grants Manager, WGU Advancement, Salt Lake City, UT

If youre passionate about building a better future for individuals communities and our countryand youre committed to working hard to play your part in building that futureconsider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online competency-based degree programs WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century one that has received praise from academic industry government and media leaders. Whatever your role working for WGU gives you a part to play in helping students graduate creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU it is not typical for an individual to be hired at or near the top of the range for their position and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Job Description

The Grants Manager supports comprehensive grants administration for WGU spanning pre-award and post-award activities for grants scholarships and other externally funded initiatives. This role works collaboratively across Advancement colleges business units and project teams to identify funding opportunities develop competitive proposals manage the award acceptance and negotiation process and ensure full compliance with sponsor institutional federal and state requirements.

The Grants Manager serves as a key partner to grant leaders and internal stakeholders supporting the lifecycle of funded projectsfrom researching opportunities and proposal development through award setup budget tracking reporting and closeout. This position ensures that grant activities are executed professionally efficiently and in alignment with sponsor requirements and WGUs mission and strategic priorities.

Responsibilities

Pre-Award Responsibilities

• Research and identify grant opportunities aligned with WGUs mission and strategic goals.
• Collaborate with faculty staff and Advancement colleagues to assist with developing and refining grant proposals and budgets.
• Manage the proposal submission process including coordinating documents routing for approvals and communicating with sponsors as needed.
• Interpret grant solicitations funder requirements and relevant regulations to support proposal development.
• Assist in the development and refinement of grants management procedures protocols and standard practices.
  

Post-Award Responsibilities

• Take a project-management approach to establishing new awards across WGU including initiating workflows communication plans and implementation support.
• Ensure ongoing compliance with sponsor guidelines institutional policies research regulations and award terms conditions.
• Track grant budgets in collaboration with finance partners; monitor expenditures and ensure allowability.
• Support grant leaders in executing project deliverables and troubleshooting implementation issues.
• Maintain accurate tracking of post-award activities and grant progress using CRM tools (e.g. Smartsheet and Salesforce).
• Oversee preparation and timely submission of progress financial and final reports.
• Coordinate with internal stakeholders to develop data infrastructure needed to report on outcomes KPIs and grant performance.
• Engage with sponsors as appropriate regarding reporting program updates or project changes.
• Collaborate with Development and Engagement teams to support funder stewardship and relationship goals.
  

General Responsibilities

• Provide training guidance and support to faculty and staff on grants processes policies and best practices.
• Analyze proposals contracts and award documents to identify requirements risks and items requiring clarification.
• Maintain organized documentation and records for all assigned grants.
• Ability to travel up to approximately 5%.
• Performs other job-related duties as assigned.

This job description includes a general representation of job requirements rather than a comprehensive inventory of all required responsibilities or work activities. The contents of this document or related job requirements may change at any time with or without notice.

Qualifications

• Strong knowledge of full-cycle grants management including proposal development award administration compliance reporting and closeout
• Understanding of grant administration regulatory requirements and compliance obligations
• Ability to analyze complex proposals contracts and reporting requirements
• Excellent project management skills including the ability to manage multiple deadlines and high-volume workloads
• Strong writing abilities particularly related to proposals and funder reporting
• Excellent oral communication skills
• Proficiency with Microsoft Office tools and the ability to learn new systems; experience with grant tracking systems (e.g. Smartsheet Salesforce or electronic grant management systems) preferred
• Ability to collect analyze and report data in accessible formats
• Strong organizational communication and interpersonal skills with the ability to work with diverse internal and external stakeholders
• Ability to listen respond constructively and work both independently and collaboratively

• Bachelors degree and 5 years of experience in grants administration project management research administration or related fields; OR Masters degree and 3 years of experience.

Experience in lieu of education

Equivalent relevant experience performing the essential functions of this job may substitute for education degree requirements. Generally equivalent relevant experience is defined as 1 year of experience for 1 year of education and is the discretion of the hiring manager.

Preferred Qualifications

• Experience working in higher education grants administration.
• Strong project management background.
• Demonstrated experience with federal state corporate and foundation funders.

#LI-TK1

Position & Application Details

How to Apply: If interested an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. Its not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.